A/R Clerk

SUMMARY DESCRIPTION

The Accounts Receivable Clerk is responsible for accurately processing accounts receivable transactions. This includes timely and accurate preparation of customer invoices, properly recording payments, and conducting initial collection activities. This is all done under the direction of the Corporate Controller.

PERFORMANCE EXPECTATIONS

• Provide timely and accurate invoice processing, posting accounts receivable transactions into the accounting system daily.
• Communicate with customers via telephone and e-mail to address any issues that arise.
• Provide regular status updates on the current position of accounts receivable identifying any receivables that are delinquent and forecasting projected cash receipts for coming weeks.
• Initiate discussions with customers as necessary due to delinquent amounts.
• Develop and maintain reports and files on the accounts receivable status and processing both in Excel and in the accounting system.
• Other duties that may be assigned.

ESSENTIAL FUNCTIONS

• Daily prepare invoices for all shipments from the plant that day.
• Record all cash receipts, whether by ACH, wire, check or cash on the day of the receipt.
• Review outstanding invoices and communicate with customers to make sure that accounts are paid timely and address any that may become delinquent.
• Regularly report the current status of accounts receivable bringing any issues to the attention of the corporate controller.

MEETING PARTICIPATION

• Any meetings as requested.

AUTHORITY

This position reports to the Corporate Controller

SUPERVISORY RESPONSIBILITY

This position is not a managerial role and does not have any supervisory responsibilities.

CLASSIFICATION

This is a full-time non-exempt role.

EDUCATION

B.S. Accounting/Finance (Preferred)

WORK EXPERIENCE

2-3 years’ experience in Accounting or Accounts Receivable desk.

OTHER QUALIFICATIONS

Knowledge of accounting rules, regulations, policies and procedures that is reflective of the financial services industry.

SPECIAL DEMANDS

Proven, solid Excel skills and exposure to automated accounting systems.