Recovery Program Administrative Assistant

Plexos Group, LLC is seeking a full-time Recovery Program Analyst to support a Wildfire Disaster Recovery program in Santa Fe, New Mexico. This position will provide support to the project management team by completing administrative tasks, supporting overall budget tracking, contributing to regular progress reports, and supporting project activities (as required). This position will play a central role responsible for supporting the team with organization and coordination in a fast-paced environment.

About Plexos Group:
Plexos Group is a leading program delivery and project management company. Our experienced subject matter experts streamline large-scale and complex capital, infrastructure and disaster recovery projects funded by federal and other public and private sources. We design, staff, and manage all facets of programs across infrastructure, construction, education, housing, and healthcare vertical business lines. Since our founding in 2012, we’ve helped state and local governments, public agencies, school districts, and private stakeholders restore continuity and build resilience for the communities and constituents they serve.

Responsibilities:

• Develop draft weekly reports incorporating elements of all active recovery activities.
• Support general budget tracking and reporting to the Project Managers, to support consistent and accurate reporting of overall program outputs.
• Support invoice review, support documentation, and RFI responses.
• Generate finance packages reflecting all relevant information required to support grant draw downs.
• Generate finance reporting to contribute to monthly and quarterly reports. Support additional inputs to regular reporting, as needed.
• Support the team by performing tasks related to organization and communication.
• Coordinate information sharing with internal and external stakeholders, as requested by the project management team.
• Complete operational requirements by performing administrative projects, supporting the team’s needs, and expediting work results.
• Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, and assist with placing and expediting orders for supplies.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Maintain accurate contact and organization lists.

· Additional activities, as assigned by the Project Management Team.

• Answer phone calls, schedule meetings, support stakeholders, develop draft meeting materials, and take thorough notes during internal and external meetings.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Basic Qualifications:

• Minimum 2 years of work experience. Preferred experience in management consulting, government agencies, disaster recovery, and/or federal grant programs.
• Organized professional who is able to effectively prioritize tasks and balance multiple deadlines in a fast-paced environment.
• Open-minded and willing to learn new skills.
• Well-versed in Microsoft Office Suite. Able to learn new software as needed.

Additional Qualifications:

· Familiarity with federal funding streams and/or grants administration.

Plexos Group LLC is an Equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Plexos Group recognizes the importance of a diverse and inclusive workforce that considers the needs of the communities we serve, and we are committed to providing an inclusive workplace environment free from discrimination.