Admin Assistant

The Administrative Office Assistant will work alongside Administration staff to provide organizational support, streamline tasks, and create efficiencies. The Office Assistant will be capable of managing multiple tasks simultaneously with excellent customer service and attention to detail.

Responsibilities:

• Welcomes and directs visitors and clients.

• Assist with preparation of the monthly board meeting materials.
• Coordinate business travel arrangements for corporate office staff.
• Provide routine office communications and maintain updated phone lists, organizational charts, frequently used information, etc.
• Assemble travel packets, trip folders, etc. for executives on business travel.
• Compose memos, agendas and travel itineraries as needed.
• Responsible for stocking and maintaining the supply rooms, printer areas, etc.
• Distribute incoming and outgoing company mail, FedEx shipments or special deliveries,
• Answers and transfers phone calls, screening when necessary.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Supervisory Responsibility:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, strong verbal and written communication skills are required. The employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position may occasionally lift objects weighing up to 30lbs.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday between the hours of 8:00am to 5:00pm. Onsite attendance is required. Based on business need, the ability to work a flexible schedule.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

White-Wilson Medical Center, P.A. and affiliates are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.