Accounts Payable Specialist

Marinosci Law Group, P.C., a national law firm specializing in all areas of real estate and default law, is seeking a highly motivated Accounts Payable Specialist to join our growing organization.

Responsibilities:

• Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system
• Verifying vendor accounts by reconciling monthly statements and related transactions.
• Process employee expense reports, including verification of receipts and coding
• Prepares batch check runs, wire transfers, and ACH transactions
• Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing
• Ensure accuracy of vendor data and maintenance and approval
• Manage vendor relations and build effective partnerships
• Preparing accrual schedules
• Assist with fiscal month and year end activities.
• Assist in preparing and filing 1099's at year end
• Assist team with gathering support for all audits, including pulling documentation
• Investigates and resolves problems associated with processing of invoices and purchase orders
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Perform any other special duties, projects or analyses as directed by the company

Competencies:

• Commitment to Task: Demonstrates dependability and shows a sense of urgency about getting results; willing to commit the hours it takes to get the job completed; takes responsibility for actions and achieves results; overcomes obstacles.
• Communication: Excellent verbal and written communication abilities across all levels of an organization
• Flexibility: Adapts and changes course of action when appropriate; effectively transitions from task to task; deals well with unresolved situations, frequent change, delays, or unexpected events; maintains objectives amidst shifting priorities.
• Initiative: Acts proactively; addresses issues or opportunities without supervision; focuses on desired results and accomplishments; demonstrates clear purpose, enthusiasm, and a "can-do" attitude.
• Managing Execution: Manages multiple projects and effectively prioritizes tasks, responsibilities, and goals; uses goals to guide actions and creates detailed action plans; utilizes resources effectively to meet goals.
• Teamwork: Works cooperatively with others to accomplish business goals and objectives; asks others for their ideas and opinions; supports team's decisions; contributes to the team's efforts.

Qualifications:

• Minimum 2+ years of accounts payable experience
• Thorough knowledge of accounting and management principles and accounts payable procedures
• Demonstrated ability to interact effectively with all levels of staff and management
• Motivation to develop and maintain internal and external relationships
• Strong Microsoft Excel skills. Experience with Quickbooks
• Solid communication, computer, technology, organizational and analytical skills are required.
• Highly organized, detail-oriented, and self-motivated
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Dependable, flexible, and consistently reliable team player
• Identifies root causes of problems; generates and evaluates alternative solutions; implements problem resolutions quickly and effectively.
• Proactive problem-solving skills with strong follow through.
• Communicates information and ideas clearly, shares information broadly and listens carefully.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.