Office Clerk

Job Title: Office Clerk Job Summary: As an Office Clerk, you will play a crucial role in ensuring the smooth and efficient operation of the office. Your responsibilities will include performing various administrative tasks, maintaining office records, and providing support to other team members. This entry-level position is ideal for someone detail-oriented, organized, and capable of handling multiple tasks. Responsibilities: 1. Data Entry: - Accurately input and update information into databases, spreadsheets, and other systems. - Ensure data integrity and resolve discrepancies as needed. 2. Filing and Organization: - Organize and maintain physical and electronic files. - Implement filing systems to facilitate quick and easy retrieval of documents. 3. Communication: - Answer and direct phone calls in a professional and courteous manner. - Respond to emails and other correspondence promptly. - Relay messages to appropriate personnel. 4. Office Supplies Management: - Monitor and replenish office supplies as necessary. - Keep track of inventory and place orders when supplies are low. 5. Mail Handling: - Sort and distribute incoming mail. - Prepare outgoing mail, including packages and letters. 6. Assistance to Team Members: - Provide administrative support to colleagues and other departments as required. - Assist with scheduling and coordinating appointments and meetings. 7. Record Keeping: - Maintain accurate records of office activities, transactions, and other relevant information. - Assist in the preparation of reports as needed. 8. Customer Service: - Greet visitors and direct them to the appropriate person or department. - Assist in addressing customer inquiries or concerns. 9. General Office Maintenance: - Ensure the office space is tidy and well-organized. - Coordinate with facilities management for any necessary repairs or maintenance. 10. Adherence to Policies: - Follow established office policies and procedures. - Uphold confidentiality and security of sensitive information. Qualifications: - MUST BE Spanish Bilingual - High school diploma or equivalent; additional education or certification is a plus. - Strong organizational and multitasking abilities. - Excellent communication skills, both written and verbal. - Proficient in basic computer applications (Microsoft Office Suite, email, etc.). - Attention to detail and accuracy in data entry. - Ability to work independently and as part of a team.