Accounting Clerk

An ADP Client, Uptack Plumbing and Heating is actively seeking a seasoned Accounting Clerk to join their team in Haverhill, MA 01832. About the Job: The candidate will be assisting the Accounting Manager in overseeing the project setup and administration, contract compliance, change order management, billing, project cost control and profitability, processing accounts receivable and payable. Additional Job Details: • Full-time and permanent opportunity • This person will be required to be in the office full-time out of their location at 32 Rochambault Street, Haverhill, MA 01832. • Schedule is Monday-Friday 8:00 AM – 4:30 PM (On-site) • No remote work • Benefits package is available Knowledge, Skills, and Abilities: • Three years of accounting experience in the construction industry and a degree in finance, accounting, or a closely related field is preferred. • Experience using Foundations accounting software is highly desirable as well as Microsoft Office. • Strong analytical, organizational and time management skills with a sense of urgency in accomplishing time-sensitive tasks. • Ability to work well with others under deadline situations and respond to changing priorities. • Proficient written and verbal communication skills. • The adeptness to ensure the continued flow of documentation required by a project with accuracy and timeliness, with minimal supervision and direction. Responsibilities include but are not limited to: Project Accounting • Receive all communications including emails and hard copy documents for assigned jobs • Conduct a status review of job setup requirements to ensure completeness • Monitor incomplete items and communicate with the project manager • Maintain project files, communications, contracts, etc. • Log, track, distribute, and file all documents as needed for assigned jobs • Enter and maintain information in the job file to include contract details, dates and project specific contact information • Create and/or process change order requests • Monitor job progress and audit job cost reporting. Resolve posting discrepancies. • Coordinate with Project Manager in preparing the schedule of values for setup in AIA module and submission to the General Contractor • Estimate monthly billing for Project Manager’s review, prepare and issue monthly invoices Accounts Receivable and Payable • Prepare customer invoices as part of job administration • Process receipts and prepare deposits • Process and/or post accounts payable • Reconcile credit card statement • Prepare payments for expenditures • Other responsibilities as assigned