Calendar Clerk

Location: Rochester, NY

Classification: Nonexempt

Job Type: Full Time, M – F, 8 AM – 5 PM

Company Overview:

Woods Oviatt Gilman LLP is a leading and reputable full-service law firm dedicated to providing exceptional legal services to our clients. With a team of highly skilled and experienced attorneys, we strive to deliver comprehensive and effective solutions to meet the diverse needs of our clients. Headquarters are located in Rochester, NY with additional offices in Albany and Buffalo, NY.

We foster a collaborative and inclusive work environment where every team member is valued and respected. We encourage open communication, teamwork, and professional growth. Our firm promotes a healthy work-life balance and supports the well-being of our employees.

Summary:

The Calendar Clerk is responsible for oversight of the court calendar for the default services department. This includes managing return dates, appearances and submissions only, and status conferences. The Clerk secures local coverage when necessary and accurately calendars appointments in the case management system. Constant updating of the client and case management systems is required. Additional duties as assigned by the supervisor and team lead at any given time.

Key Responsibilities:

Calendar Review

• Review for accurate dates/times
• Review for efficiencies
• Rearrange coverage as necessary

Motions

• Confirming return dates and appearances in e-courts
• Notation of case management system
• Drafting motions for attorney review
• Filing and sending motions to court
• Scheduling appearing counsel, both in-house and local
• Calendaring appointments in the case management system
• Routing the motion to the appropriate party
• Ensuring working copies are provided when necessary

Correspondence

• Ensure clients, attorneys, leads, and courts receive a timely response to all inquiries
• Review all correspondence before sending for accuracy and detail
• Notation of case management and client systems
• Save all correspondence for documentation and audit purposes
• Communication of any new court requirements to the team lead
• Communication with courts to confirm dates/appearance requirements
• Assist with maintaining multiple email boxes

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This is a snapshot of the core functions and responsibilities. All inquiries will be handled with the utmost confidentiality. The compensation range for this position is $16.50-$18.50 per hour, representing our good faith and reasonable estimate of the potential compensation at the time of posting. Actual compensation will be determined based on various factors, including the candidate's qualifications, experience, skill set, and office location.

Woods Oviatt Gilman LLP is an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job’s requirements, our business needs, and an applicant’s qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. We participate in E-Verify. We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.