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Legal Administrative Assistant (Corporate)
•20 days ago
| Estimated Pay | $18 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Atlanta, Georgia |
Compare Pay
Estimated Pay We estimate that this job pays $18.35 per hour based on our data.
$12
$18.35
$27.41
About this job
Job Description
Job Description
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
SUMMARY: Performs a variety of executive-level, administrative support to attorney(s) to whom assigned according to established policies and procedures with emphasis in corporate finance. Maintains positive contact with clients, attorneys and staff and observes confidentiality of all client and firm information.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Operates a computer, word processor; transcribes dictation s.
2. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
3. Schedules meetings and appointments; handles related logistics.
4. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
5. Arranges travel and records and reconciles expenses.
6. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
7. Opens new files, requests conflict of interest checks, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
8. Screens telephone calls and records messages.
9. Processes bills; proofs billing sheets; reviews and edits bills.
10. Works closely with other administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner.
11. Performs overload typing, filing, photocopying, or reception relief as time permits and as request by other attorneys or the Administrator.
12. Other duties as assignedThe employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Proficient in Microsoft Office, including Word, Excel, Power Point, experience in Outlook or similar e-mail system.
2. Superior attention to detail, and the ability to proofread reports and materials for grammatical, typographical and spelling errors. Perform non- complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
3. Minimum five (5+) years of on the job experience necessary in order to gain an understanding of policies and procedures and produce accurate documents with minimal supervision. C-Suite administration experience in a law firm setting is preferred.
4. Ability to transcribe documents, correspondence and reports from rough draft and dictation at a level of 65 wpm.
5. Ability to organize, prioritize and execute numerous tasks in a high pressure environment and complete them under time constraints.
6. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
7. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
8. Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.
9. Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.
WORKING CONDITIONS:
1. Normal law office environment with little exposure to excessive noise, dust, temperature and the like.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as a exhaustive statement of essential functions, responsibilities or requirements.
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