School Administrative Assistant/Bookkeeper

Tit le:Administrative Secretary/Bookkeeper School Administration

Reports To:School Principal

Qualifications:Minimum of a high school diploma

Responsibilities:

Computer Proficiency
Demonstrate aptitude or competence for assigned responsibilities Background or experience in bookkeeping/accounting

To contribute to efficient and effective flow of communication with the administrators, faculty and staff and to contribute to effective school public relations by prompt and efficient handling of all management, information, reports and financial records

Performance of this job will be evaluated in accordance with previsions of the Board's policy on Evaluation of Support Services Personnel

Computer
Powerschool
Assists in student enrollment and withdraws students
Maintain updated records on teachers, paraprofessional, custodian, lunchroom staff, and bus drivers Record student and bus discipline reports
Maintain FTE information
Microsoft Word for windows
Type all correspondence, schedules, letters, and etc
EPES Software for daily/annual financial accounts
Maintain a log of staff absences

Financial Records and Reports
Maintain receivable and payable accounts

General account - concession, field trips, annual, school pictures, Macon Telegraph, student insurance, etc.

Library-book fair and etc
Faculty and activities fund-flowers, t-shirts
Beta Club-membership dues
Maintains a complete and systematic set of records of all financial transactions of the school Records detail of school financial transactions from such sources as requisitions, purchase orders - balancing/correcting errors/making adjustments as needed
Prepares financial statements to reflect financial condition of school
Reconciles all checks with bank statements and verifies bank balances with statements
Computes and records cash receipts and prepares depositions