Contract Administrator

SALARY

$60,000 - $70,000

POSITION SUMMARY

Under general supervision, reviews, processes, audits, and maintains records of capital contract invoices and payments.

PRIMARY RESPONSIBILITIES

• Reviews capital contract invoices for contract compliance, backup data, and accuracy of calculations. Oversees subsequent processing to ensure timely payment.
• Develops computerized ledger system/database to track individual line items and to monitor and report payments and progress. Prepares reports to indicate the financial status of assigned accounts.
• Reviews contract documents, including cost & price sheet, payroll reports, material and service reports and other direct costs; compares them with contract terms, conditions and regulations to ensure compliance.
• Assembles and reviews documents submitted for contract closeout and notifies appropriate CTA departments of financial disposition. Reviews contract terms and submits payments accordingly.
• Attends meetings with Authority personnel and consultants regarding capital contracts.
• Performs other duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

None

CHALLENGES

• Maintaining amiable relations with various levels of Authority personnel and outside contacts in addition to completing all assigned work in an accurate and timely manner.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree in Accounting, Business Administration, or a related field required.
• Previous experience with construction accounting, contract compliance, auditing, and/or invoice review is preferred.

PHYSICAL REQUIREMENTS

• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills and attention to detail.
• Working knowledge of internal controls.
• Good Microsoft Office skills (Word, Excel, PowerPoint, Access, etc.).
• General knowledge of government regulations FAR 31, etc.
• Good oral and written communications skills.
• Working knowledge of the Oracle System.
• Good interpersonal skills in dealing with external groups and/or organizations.
• Ability to work independently.
• Ability to work with sensitive information while maintaining strict confidentiality.
• Ability to work collaboratively with other departments.
• Ability to troubleshoot and solve a wide range of issues and/or problems including strategic planning and cost/benefit analysis.

WORKING CONDITIONS

• General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

• Standard office equipment.
• Personal computer and related software.