Accounts Receivable Clerk

Description:

SUMMARY: The Accounts Receivable Clerk will assist in ensuring that the company receives payment for goods and services offered to clients by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

Creates invoices according to company practices; submits invoices to customers.

Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

Creates reports regarding the current status of customer accounts as requested.

Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.

Assists in generating monthly billing statements based on the general ledger.

Assists Accounting Manager in reconciling revenue accounts each month.

Copies, files, and retrieves materials for accounts receivable as needed.

Relays changes of information to appropriate employees.

Performs other related duties as assigned.

Adheres to company’s food safety training and objectives as a team member of the production facility.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

Requirements:

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

Ability to work independently and in a fast-paced environment.

Ability to anticipate work needs and interact professionally with customers.

Excellent organizational skills and attention to detail.

EDUCATION and/or EXPERIENCE

High school diploma or equivalent required; Associate's or Bachelor’s degree in Accounting preferred. At least two years of related experience and/or training.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Microsoft Excel Spreadsheet software and Microsoft Word Processing software.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LOCATION: Fort Wayne, IN