Construction Project Coordinator

Position Description

• The Project Coordinator is responsible for interface and coordination of work activities on a given project. The Project Coordinator is responsible for ensuring safety, schedule delivery of materials, quality of work performed by subcontractors and adherence to budget of the project.

Essential Duties and Responsibilities

• Interface and coordination related to the performance of work related to scheduling, delivery, logistics, quality control and trade employee staffing levels.
• Process and compile monthly pay applications for all trade partners.
• Ability to review and reconcile pay applications from general contractors (GCs) and subcontractors.
• Experience in tracking project costs, labor, materials, and overhead expenses.
• Proficiency in verifying the accuracy of pay apps against contractual agreements, work completed, and budget allocations.
• Attention to detail in identifying discrepancies and resolving billing issues promptly.
• Strong communication skills to liaise with project managers, GCs, subcontractors, and CFO regarding pay application status and adjustments.
• Strong organizational skills to manage multiple pay applications simultaneously.
• Time management abilities to adhere to project timelines and deadlines.
• Capacity to prioritize tasks effectively and address urgent issues promptly.
• Attention to detail in documentation and record-keeping to ensure accuracy and compliance.
• Ability to troubleshoot problems related to pay application reconciliation and billing discrepancies.
• Support trade partners’ contract execution.
• Support trade partner onboarding
• Monitoring work activities among assigned trades to promote a coordinated project operation. Resolving local area problems regarding procedures, precedence, design clarifications, adequate labor and equipment, schedule, and all other appropriate matters.
• Communicating with owners and architects/engineers in connection with field issues. Investigating and resolving such issues.
• Monitoring the work to ensure that it is installed in compliance with and conforms to the approved contract documents.
• Participate in pre-construction activities such as; Bidding and Estimating, Constructability Reviews and Promoting project opportunities to subcontractors
• Understanding of construction terminology, processes, and project lifecycle.
• Familiarity with construction contracts, change orders, and billing procedures.
• Awareness of regulatory requirements and compliance issues specific to the construction industry.
• Knowledge of construction-specific accounting methods such as percentage of completion accounting.

Qualifications

• Bachelor’s degree plus a minimum of Three (3) years’ related experience or an equivalent combination of education, training and/or experience.
• Knowledge of building construction means and methods, scheduling, general contract, general conditions, subcontract documents, drawings and specifications.
• Proven written and verbal communication abilities; proficiency with computer applications, including Microsoft Office suite.