Accounts Payable Coordinator

Position Title: ACCOUNTS PAYABLE COORDINATOR

Position Summary: This position is responsible for accounts payable functions to create appropriate cash disbursements.

Reports to: Accounting Manager

Accountabilities: Accountable for understanding and following all SOPs and WIs related to job duties while supporting Lean Manufacturing concepts. Ensure that all tasks are adhered to for timely payments to suppliers and other accounting functions are supported as necessary. Ensure compliance with generally accepted accounting procedures.

Duties:

• Perform all accounts payable processing tasks:
  • Receive invoices, ensuring billing source is valid
  • Verify purchase order receipts
  • Conduct invoice research and resolution as necessary to ensure proper payments
  • Verify invoice data with information from ERP system (Visual Manufacturing)
  • Enter invoices into accounts payable software system for processing (SmartSearch)
  • Ensure proper workflow/approver is set up for each invoice
  • Verify approvals occur timely within the SmartSearch system for appropriate payment to terms
  • Process payment runs to accounting schedule requirements
• Assist and backup Payroll Coordinator as needed
• Conduct monthly and year end closing duties as assigned for general accounting needs

Job Qualification Requirements:

Educational Experience: Associates degree or comparable work experience required.

Experience Requirements: Basic computer skills and familiarity with Microsoft Office (Outlook, Word, Excel). High level attention to detail as well as client-focused verbal/written communication and organizational skills. The ability to prioritize to achieve deadlines. Working knowledge of payroll/tax regulatory requirements is highly preferred.

Physical Demands: The employee is required to:

Certification Required: None

Visual Acuity: Accommodations as required for reading computer screens and documents.

Hearing Ability: Accommodations as required for communicating with internal and external customers.

Working Conditions: Normally works in an office environment. Very rarely, the employee may be subject to:

• shop floor environment
• high noise levels from operating machines
• physical hazards from moving equipment and production components
• breathing fumes, dust and mist
• skin exposure to oils and cutting fluids
• welding flashes.

The employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Attendance is an essential job function.

Employees will operate in compliance of all recognized standards that Major Tool adheres to (such as AS9100, ISO 9000), including all supporting policies and procedures.

About:

Major Tool & Machine (MTM) was founded in 1946, starting with only four employees to support the commercialization of the jet engine following World War II.

Today, MTM is a contract manufacturer in Indianapolis, Indiana with a 600,000 sqft. manufacturing facility, 400+ skilled employees, best-in-industry business and quality systems, and project management expertise.

We provide large complex CNC milling and turning machining, manual and robotic welding, engineering, program management, inspection, and assembly services to our partners in the Power Generation, Aerospace, Defense, Nuclear, and Commercial Industries.

Benefits

Excellent Benefits including: Alternative Flexible Work Schedules, Optional Overtime, Quarterly Bonuses, Health, Dental and Vision insurance options, Onsite Health and Wellness Center, Health Savings Account (HSA), Flexible Spending Account (FSA), 401k, Paid Time Off (PTO), 10 paid Holidays, Life Insurance, Voluntary Life for dependents, Educational Assistance, Short & Long Term Disability Insurance. We care about the health of our employees and provide a tobacco free facility, onsite fitness center and wellness events.

We are proud to be an Equal Opportunity, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status.

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