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Verified per hour
City Clerk
•12 days ago
| Estimated Pay | $22 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Troy, Missouri |
Compare Pay
Estimated Pay We estimate that this job pays $21.95 per hour based on our data.
$14.71
$21.95
$33.36
About this job
Job Description
Job Description
Job Posted by ApplicantPro
General Purpose of Position
Performs duties required for the position of City Clerk and provides assistance to the City's administrative function
Major Duties and Responsibilities
Provides administrative support to Board and Mayor
- Performs research as requested
- Prepares special proclamations and conveys Mayor's correspondence
- Plans and makes arrangements for meetings including catering when necessary
- Prepares Board chambers for meetings
Manages and maintains the City's official records
- Types minutes for various types of meetings
- Tracks and logs ordinances, resolutions and considerations
- Keeps City seal
- Provides certified copies of required legal papers to courts
- Provides information to council and citizens as requested
- Acts as municipal election official
Prepares for and attends all City Council meetings
- Prepares agenda
- Puts copies of all relevant materials in appropriate packets
- Sends attorney information that pertains to legal issues
- Prepares ordinances when necessary
- Faxes agenda to the news media
- Prepares information for department heads
- Arranges for delivery of meeting packets
- Attends all Council meetings, taking notes, recording minutes and official votes
- Assures that official City records are properly recorded and maintained
Develops and manages the departmental budget
- Proposes line item budget based on prior year
- Tracks expenditures on a monthly basis
- Receives and tracks monthly expenses to stay within budget
- Prepares and distributes the appropriate information needed to prepare annual budget
- Oversees and maintains annual budget
Manages the department's recruitment process
- Advertises and maintains applications for available positions
- Assists in recruitment activities involving interviewing
- Verifies qualifications, checks references and requests background checks as needed
Manages and administers general personnel-related issues
- Maintains personnel files
- Processes employee grievances, gathering information as needed
- Responds to employee concerns on matters relating to policy and activities
- Processes insurance-related claims including workers compensation and property and auto insurance
- Executes special personnel-related projects
- Assists with the development, proposing and implementation of human resources policies and procedures
Participates in public relations and education
- Serves as the staff liaison to and works with City or community committees as assigned
- Communicates regularly with various user groups, including City staff and other government entities
- Receives and provides answers to questions and complaints presented by constituents
- Attends committee meetings and other meetings as required
- Prepares visual and oral presentations
- Provides technical assistance to city officials and the general public as requested
- Arranges public speaking engagements to communicate with public and civic groups
- Provides media publications such as notices, requests for bids, planning and zoning publications, election ballots, employment opportunities, and others.
- Participates in community activities as needed
- Sits on outside boards (governmentally related and otherwise)
Oversees city license processing
- Accepts applications for licensing, checking for completeness
- Issues business and liquor licenses upon verification of paperwork
- Processes annual license renewals and receipts
Performs all City Clerk duties as required by state statute and local ordinances
Performs other duties as directed
Education and Experience
The person in this position must have an Associate's degree or two years of college education; courses in public administration, human resources or a related field are preferred. At least four years of experience as a City Clerk is required; human resources experience is preferred. An equivalent combination of education and experience will be considered.
Licenses and Certifications
Certified Municipal Clerk (CMC) or Missouri Registered City Clerk (MRCC) status is required, along with a valid Missouri driver's license. Professional human resources certification is desirable.
Knowledge, Skills and Abilities
Knowledge
- Supervisory techniques
- Principles and applications of risk management related to human resources management
- Responsibilities of a City Clerk as set by state laws
- Preparation and certification of ordinances and resolutions
- Federal and state regulations and standards concerning payroll and payroll taxes
- Federal and state regulations and standards concerning employee insurance, workers compensation, and liability
- City ordinances, state statutes and federal laws regarding employment and human resources
- Basic labor law principles and applications
- General office and filing practices and procedures
- General accounting principles
- Proper grammar and the use of English in speaking and writing
- Computer operations and applications, including word processing and spreadsheets
- Federal and state statues concerning the work of the department
- Mathematical skills, including addition, subtraction, division and multiplication
- General functions and operations of municipal government
Skills and Abilities
- Organizational skills
- Use various pieces of office equipment, including typewriters, photocopiers and facsimile machine
- Accurate typing and data entry using a personal computer
- Use a multi-line telephone system to answer and transfer calls
- Prepare and present effectively, oral and written informative material relating to the activities of the department
- Maintain confidentiality
- Proofread reports accurately
- Use various types of office software, including word processing and spreadsheets
- Use common sense
- Pay attention to detail
- Use a 10-key adding machine or calculator
- Complete detailed work accurately
- Work effectively with a wide range of people
- Provide effective leadership for and maintain harmonious relationships
- Meet specified deadlines
- Prioritize daily workflow
- Work as a team member with other employees
- Communicate effectively with others, both oral and written
- Work autonomously when necessary
- Handle multiple tasks simultaneously with frequent interruptions
- Deal with others in a professional manner
- Maintain professional composure in heated situations
- Develop, implement and follow departmental and City policies and procedures
Job Posted by ApplicantPro
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