Human Resources Specialist

Thank you for your interest in the Human Resources Specialist position at Hui Mālama Ola Nā ʻŌiwi. We are enthusiastic about this opportunity and are actively seeking a candidate who shares our dedication to fostering a supportive work environment and advancing organizational objectives.

To apply for this position, kindly submit your resume and a cover letter outlining your qualifications and relevant experiences. As you prepare these documents, we encourage you to focus on how your skills and background align with the core responsibilities, expertise, and essential qualifications specified below.

Human Resources Specialist Position Summary

The Human Resources Specialist plays a vital role in fostering a supportive and productive workplace environment. This position is responsible for a broad range of human resources functions, including recruitment and examination, employee onboarding, training and development, employment law compliance, and maintaining confidentiality in all personnel matters. The successful candidate will demonstrate exceptional judgement, tact, the ability to handle sensitive information with discretion and diligence in cultivating a culture of engagement.

This role frequently involves working and being available on weekends and evenings without prior notice, as well as inter-island travel to engage in training and development initiatives aligned with or aimed at enhancing the mission of Hui Mālama Ola Nā ʻŌiwi.

Duties and Responsibilities

1. HR Management and Strategy: Oversee all HR functions, ensuring alignment with organizational goals and compliance with legal standards. Develop and implement human resources policies, procedures, and systems.
2. Collaboration: Liaise with company leadership, community groups and external organizations to align HR practices with the company's mission and values.
3. Recruitment and Onboarding: Streamline the hiring process, from identifying staffing needs, interviewing, and onboarding new hires. Coordinates the integration and placement of volunteers within the company.
4. Employee Evaluation and Development: Oversee the employee appraisal process, ensuring evaluation forms are equitable and comprehensive. Facilitate training sessions for directors and managers to enhance their assessment skills and foster professional growth among staff.
5. Disciplinary Actions and Documentation: Document and manage disciplinary actions in a respectful and legally compliant manner, ensuring clear communication and documentation.
6. Policy and Procedure Maintenance: Keep all HR policies up-to-date, ensuring they are clearly communicated and adhered to within the organization.
7. Confidentiality and Records Management: Maintain strict confidentiality regarding all HR documents and personnel files. Implement robust records management practices to safeguard employee information.
8. Training and Compliance: Organize and coordinate mandatory employee training sessions to meet compliance requirements with state and federal laws.
9. Health & Safety Leadership: Chair the Health and Safety committee, leading initiatives to mitigate risks and safeguard employees promoting a safe and healthy work environment and ensuring compliance with health and safety regulations.
10. HR Reporting and Analysis: Generate comprehensive HR reports for management review, highlighting key metrics, trends, and areas for improvement.
11. Administrative Support: Provide comprehensive administrative support for HR-related functions, including document processing and meeting organization.
12. Performs additional duties as required.

Knowledge and Abilities Required

1. Deep understanding of labor laws and HR practices per state and federal statutes.
2. Ability to apply judgment, tact, and discretion in handling sensitive matters.
3. Strong organizational skills, attention to detail, and capability to manage multiple tasks.
4. Effective communication and interpersonal skills to engage with diverse groups. Proficiency in Microsoft Office, Adobe Acrobat, Google Apps, and relevant cloud platforms.
5. Ability to lift 40 lbs without assistance.

Minimum Qualifications

1. Education
   1. Graduation from an accredited university or community college with a Bachelor's or Associate degree in Human Resources Management, Office/Business Administration, or related clerical fields. Five years of HR experience may substitute for the degree requirement.
2. Experience
   1. Minimum of three years of progressively responsible administrative experience which involved one or any combination of personnel management functional areas such as recruitment, examination, placement, position classification, pay or wage administration, benefits administration, employee relations and services, employee development.
3. Certifications and Other Requirements
   1. Current TB Clearance
   2. HIPAA Compliance
   3. Bloodborne Pathogens
   4. CPR/AED/First Aid Training
   5. COVID-19 vaccination

Desirable Qualifications

1. Knowledge of HMONO's mission, programs, and services.
2. Understanding of Native Hawaiian culture, traditions, history, and contemporary issues.