Administrative Assistant- Casper

Westerman is a multiple site manufacturer of production and storage equipment within the oil, gas, and nuclear industries. Our equipment helps optimize well pad design, improve separation efficiency and lower overall equipment spend through high-performance surface separation and processing technology. Our equipment is setting new standards for performance and economics nationwide.

This position will be located in Casper, WY at our JW Williams facility (a company of Westerman, Inc.).

SUMMARY:

Assist the team with various professional and administrative tasks to ensure that the company’s projects are executed in a timely and profitable manner while maintaining customer satisfaction.

RESPONSIBILITIES:

• Provides coverage for front door, front desk phone, pick up and distribution of mail.
• Cordially greets visitors and vendors upon arrival.
• Answering and directing phone calls.
• Orders office supplies for facility.
• Assist with data entry tasks.
• Light housekeeping in office area.
• Create Sales Orders and Work Order for new projects.
• Assist in creating and maintaining electronic project files with pertinent project information throughout the duration of a project.
• Assist in arranging shipping of finished products, including filling out delivery tickets.
• Closing out of projects in the Enterprise Resource Planning (ERP) system and assembling invoicing packages.
• Printing and issuing prints for a project including filling out of transmittals and Quality Control (QC) checklists.
• Assist with assembling equipment manuals.
• Assist with financial forecasting of projects.
• Assist with any other daily tasks, as necessary, at the Manager’s discretion.
• Performs other related duties as required and assigned.

MINIMUM QUALIFICATIONS:

Education

• High School Diploma or demonstrated equivalent

Experience

• Demonstrated regular and punctual attendance at work
• Good verbal and written communication skills
• Detail oriented and highly organized
• Must be proficient in basic computer operations, email, scanner/copier, record keeping, organization, maintaining files & records
• Proficiency with MS Office products and PDF editing software.

Preferred Qualifications:

• Previous experience in a welding and/or manufacturing environment

PHYSICAL DEMANDS/WORK ENVIRONMENT

• Must be able to sit at a desk for extended periods of time and work on a computer.
• May be required to lift up to 15 pounds in an office setting.
• Must be able to sit, stand, reach, stoop, kneel, crouch, and bend.
• Must be able to see, speak, hear, and read.
• Must use fingers and hands to manipulate/utilize office machines.
• Must be able to walk over both even and uneven surfaces.
• Some aspects of this position may require close vision, depth perception, the ability to see small detail, and the ability to adjust focus.

Westerman, Inc. is an equal employment opportunity employer. Qualified applicants are considered regardless of race, color, religion, age, national origin, sex, disability or veteran’s status.