AP Specialist

SUMMARY: The Accounts Payable Specialist manages the complete processing of invoices and payments. Ensures the correct coding of invoices, the accuracy of the invoices, ensures goods and or services were received, and that expenses are within budget. Additionally the Accounts Payable Specialist will manage other accounting and departmental duties including maintaining the Resident Trust Fund, and assisting with the Front Desk receptionist duties.

Required Knowledge, Skills and Abilities:
 Must have a good understanding of accounting processes and cycle.
 Pay attention to details and be able to identify incorrect billing and coding of invoices.
 Occasionally required to go to different parts of the facility to meet with residents, go to the copier or fax machine, or take files to storage rooms.
 Must have the ability to frequently receive verbal information, answer phones, and communicate with residents/staff/others in situations with some background noise.
 Occasionally interacts with residents with impaired speech (e.g. aphasia, low speaking tones, speaking with an accent, etc.) with some background noise.

Minimum Qualifications:
 Bachelor’s Degree in Accounting/Finance
 General knowledge of business transactions, with a minimum of 3 years bookkeeping and accounts payable experience, and use of office machines and computer required.

Essential Functions:
 Performs accurate and timely data entry for accounts payable including the printing of reports and issuing of vendor checks for the nursing home and assisted living facility.
 Maintains accurate vendor accounts and files and works independently with all departments validating correct- ness of invoices.
 Disburses petty cash according to facility policy and maintains accurate records.
 Assists with assembly of special financial and statistical data as requested by the Director of Finance and/or CFO
 Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
 Reconciling processed work by verifying entries and comparing system reports to balances
 Maintaining historical records
 Processing employee expense reports by verifying expenses are coded to the right GL codes
 Verifying budget for each charges and notify Director of Financial Services of any variance before posting invoices
 Paying vendors by scheduling and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
 Exporting all invoices and payments to Accounting System of Records (SAGE)
 Assist with month-end closing
 Preparing analyses of accounts and producing monthly reports
 Continuing to improve the payment process

Miscellaneous:

 Performs receptionist duties as needed in times of unexpected absences of the receptionist
 Makes a variety of local deliveries and pick-ups including deposits and trips to banks and the local post office.
 Provides assistance to staff in proper use of copier and postage equipment.
 Performs miscellaneous typing, filing and copy work.
 Assists in the cross training of individual staff on the duties and responsibilities of this position.
 Attends occasional in-service programs or workshops related to office functions or facility policies.
 Other duties as assigned.

Compensation & Benefits

What’s in It for You — Employee Benefits

- Medical, dental, & vision insurance to keep you healthy