Procurement Clerk

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as a Procurement Representative!

We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.

This position will be onsite in Gainesville, VA

The Procurement Clerk is responsible for prioritizing, preparing, and processing equipment purchase requests for the business units. This position also handles Product Returns, Credit Processing, and responds to order status inquiries from the business.

What You’ll Do:

• Ordering:
  • Monitor the D365 Purchasing Request Queues throughout the day to self-assign new purchasing requests from the Installation and Services teams.
  • Prioritize purchase requests and coordinate with the team to ensure deadlines are met.
  • Prepare and process a large volume of Work Orders and Purchase Orders, identify vendor sourcing, and trouble shoot with the Requestors throughout the day as needed.
  • Daily logging of vendor equipment shipping tracking information into Microsoft D365 for use by the project and service teams.
  • Daily maintenance of Shipping Tasks in Microsoft D365, responding to internal inquiries, updating requests.
  • Reviewing current shipment tracking data on open orders, requesting fresh tracking for backorders, sending out weekly reports to the business units as needed.
  • In cases of extended product lead times in your order que, pursue alternative authorized suppliers and vendors. Work with Product Management and business units to identify alternate or substitute parts.
  • Meet and maintain established SLAs for all ordering activities.
• Manage Purchasing Task Inquiries from the Business Units:
  • Monitor the D365 Purchasing Task Queues throughout the day to address order status inquiries.
  • Alert the business units in a timely manner of issues with pending orders as they arise.
• Other Support Activities as Assigned:
  • Backup the Purchasing Team as needed.
  • Backup Shipment Tracking Follow-Up.
  • Assist with Special Projects.

What You’ll Need:

• High school diploma and/or GED
• The ideal candidate will have 1-2 years of experience in purchasing and procurement activities
• Must be highly proficient in Excel – complex spreadsheets are utilized for a variety of tracking and management, knowledge of D365 is a plus.
• Excellent Communication & Interpersonal skills.
• Capacity to work within Team-Oriented work atmosphere.
• Be able to work with and maintain confidential information and material.

What You’ll Get

In addition to competitive pay, we offer a comprehensive “Total Rewards” package including:

• Medical, dental, and vision coverage
• HSA/FSA programs
• Company paid life and AD&D insurance
• Company paid short- and long-term disability
• Voluntary benefit products
• 401k retirement savings plan after just 60 days
• 7 Company Holidays, plus 2 Floating holidays of your choice
• Paid Time Off
• Tuition reimbursement
• Employee Assistance Program (EAP)
• Free Parking

About Us:

We are the fourth largest security integrator in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.

Our Values:

• Win as a team
• Do the right thing
• Make a difference every day
• Get it done
• Think big

If you share these ideals, we'd love to hear from you!

Vector Security is a Drug-Free Workplace

Vector Security is an Equal Opportunity Employer

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.