Sales Contracts Administrator

As a pivotal member of our team, the Sales Contracts Administrator will be instrumental in the seamless operation of our sales contracts processes. Reporting directly to the Director of Purchasing & Contracts, the Sales Contracts Administrator will be entrusted with the preparation, thorough review, meticulous administration, and precise tracking of service contract proposals and renewals. This position entails securing approvals as necessary and ensuring strict adherence to standard contract terms. Success in this role hinges on a keen attention to detail, unwavering follow-through, and a profound understanding of contract intricacies and departmental procedures.

Hourly Rate Range: $20.00 - $22.00 per hour

Schedule: Monday - Friday 9:00am - 5:00pm PST (ability to support West Coast Sales team)

Work environment: Remote

Responsibilities:

• Creates customized contracts, including but not limited to Collect, Connect, Fitness, within required turnaround time
• Complies with predefined approval parameters and tiers, incorporating customized language for additional instructions or terms, terms and conditions, as well as custom billing schedules
• Manages notifications including property name changes, management changes, ownership changes
• Creates addendums, updates files, and notifies impacted parties of changes as applicable
• Creates and distributes addendums for Service Agreements or National Partnership Agreements
• Updates SharePoint and Salesforce with related documents to maintain history
• Manages signing process of contracts utilizing 3rd party e-Signature software
• Upon execution of contract, uploads files to SharePoint and Salesforce, complete Salesforce updates, and notifies impacted parties
• Updates renewal information on the contract details page, including but not limited to opportunities, property page, contract details page, and company page
• Provides direction and guidance to staff on proper contract procedures, and escalates issues as needed.
• Addresses compliance vendor requests such as set up, add locations, certificate of insurance, W9 and Vendor packet and agreement review
• Assists the Sales Team including Enterprise Sales, Regional Vice Presidents, Regional Area Managers, Regional Sales Executives and Account Executives with quote and agreement process in Salesforce, client reviews and other special requests as needed
• Performs other duties as assigned

Qualifications:

• High school diploma
• 1-3 years of clerical experience, with a preference for experience in contracts
• Proficient in Microsoft Excel and Word
• Prior experience with Salesforce is preferred.
• Demonstrated proficiency in accurate data entry with a minimal error rate
• Ability to thrive in fast-paced environments and meet deadlines under pressure
• Meticulous attention to detail to ensure accuracy and quality in all tasks
• Commitment to upholding the highest standards of integrity, professionalism, ethics, and confidentiality
• Outstanding verbal and written communication skills, with the ability to effectively engage with diverse audiences
• Strong customer service orientation with a proactive approach to resolving issues promptly and effectively
• Exceptional organizational skills, capable of managing multiple tasks simultaneously and prioritizing effectively

Our full-time associates are provided with the following comprehensive, flexible benefits:

• Health coverage for you and your family through medical, dental, vision plans
• Healthcare Savings Account (HSA) plan with employer HSA contribution, Healthcare & Dependent Care Flexible Spending Account
• 401k Savings Plan with matching company contribution
• Paid Time Off program (up to 20 days PTO per calendar year plus 10 Holidays, 1 Floating Holiday & 1 Volunteer Day)
• Support for continued education through tuition reimbursement of up to $5,250 per year & access to Valet Living online education center.
• Referral bonus program (up to $2,500 for each referral hired)
• Pet insurance plan options
• Financial protection through disability, life, accidental death & dismemberment, and business travel insurance
• Associate and family assistance program
• Associate Relief Fund
• Associate discount program
• Rewards and Recognition program
• Free access to Torch Fitness (virtual program and events)

The final compensation offered will be determined based on various factors, including the candidate's location, level of experience, and skill set. As such, it may fall outside the range listed above.

The application window is anticipated to close 60 days from the date the job is posted.

Are you a current Valet Living employee? If so, click to apply.

Valet Living is an Equal Opportunity Employer that values the strength diversity brings to the workplace. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Valet Living is committed to the full inclusion of all qualified individuals. As part of this commitment, Valet Living will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please email

Please note, this is a dedicated e-mail box designed exclusively to assist applicants with accommodation requests in relation to Valet Living's recruiting process. Inquiries about the status of applications will not receive a response from this e-mail box. We will make accommodations during the recruitment process in accordance with applicable law.