Administrative Assistant IV

Job Title: Administrative Assistant
Duration: 1+ Months Assignment with Possible extension
Location: Lake Mary FL, 32746 - Hybrid (** 2-3 days in office located in Lake Mary 2-3 days remote from home**)

Hours are typically from 8AM- 5PM EST but can be flexible based on need.

Required-
- MS teams
- MS outlook
- MS excel/ PowerPoint
- Strong written and verbal communication
- Strong organizational skills

Job Description: Summary:
Administrative Assistant provide administrative nonexempt support functions to an individual, team, department or business unit.

Essential Functions

• The essential functions listed represent the major duties of this role, additional duties may be assigned.

• Provide advanced, diversified and confidential administrative support for and staff
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature
• Coordinate conferences and meetings, and perform complex calendar management including managing and communicating all meeting logistics and agendas to involved parties
• Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets and reports
• Process monthly time and expense reporting
• Create and maintain computer and paper-based filing and organization systems
• Maintain knowledge of organization policies, procedures and resources
• Complete or participate on special projects as needed
• Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner

Qualifications
Required Work Experience

• 4+ years related work experience; diversified administrative experience, including one or more years of progressively responsible experience
• High school diploma or GED
• Experience working with Microsoft Office products: (indicate Word, Excel or PowerPoint)
• Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy and efficiency
• Must be able to work flexible hours/schedule to meet business need

General Physical Demands

• Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

About us

Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams.

We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation.

SPECTRAFORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances. Additional benefits SPECTRAFORCE offers to the eligible employees include commuter benefits, 401K plan with matching and a referral bonus program. SPECTRAFORCE offers unpaid leave as well as paid sick leave when required by law.

EEOC: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.