Project Administrator

SUMMARY

Provide support to include sales management, project support, and general administrative duties. The Project Administrator is responsible for supporting the growth of Havtech’s sales team and is responsible for all aspects of project execution including coordination between vendors and customers, financial project management and customer service.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.

• Provides executive support for sales management.
• Administration and management of various projects including coordination with multiple vendors and customers.
• Develops relationships with customers and provides support as necessary.
• Documents work by maintaining files for each salesperson, product or job.
• Support overall sales growth and tasks associated.
• Customer purchase order administration.
• Creates and manages vendor orders to meet customer requirements.
• Monitors project costs and makes adjustments to deliver at or under budget without sacrificing customer satisfaction.
• Coordinates service/technical support during start-up and throughout warranty period.
• Flexibility to work outside normal work hours, as required.
  

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS include the following.

• Bachelor’s degree and two (2) years of experience performing project coordination or administrative roles; or an equivalent combination of education and work experience. HVAC industry related experience preferred.
• Familiarity with general or mechanical contracting or HVAC equipment sales preferred.
• Windows/Microsoft Office (Word, Excel, PowerPoint) product knowledge required.
• Demonstrated performance in a customer-focused environment and role.
• Team-player attitude and outlook.
• Exceptional communication and interpersonal skills; ability to effectively communicate with internal and external contacts.
• Excellent organizational skills and ability to manage multiple priorities simultaneously.
• High-level attention to detail while managing multiple projects.
• Ability to make critical decisions independently in fast paced environment, with consideration of business goals and growth.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

DECLARATION

Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the Vice President or Human Resources will be subject to disciplinary action up to and including termination.