Purchasing Agent

Mosaic Companies is searching for a Purchasing Agent to join our team at Opustone, Miami! The ideal candidate will have a wealth of experience, and the ability to work within a team. We offer a great company culture, a collaborative working environment, full benefits, and internal growth opportunities.

• Review tile or slab inventory twice per month. Analyzes year-to-date sales, prior year sales, committed quantities, and backorders to project the quantities that will be needed for the next quarter. Discuss the list of suggested materials with management to obtain approval.
• Requests proformas from vendors. Review quantities and prices; request explanations from vendors if there is a price increase. Requests samples when needed and confirms they are included on the proforma. Reviews proformas and obtains management approval.
• Confirm that the vendor and material have been added to the system; add them if necessary in order to create the purchase order. Reviews quantities, prices, and total. Updates Vendor Price List spreadsheet with new orders. Scans the revised proformas and adds them to the network drive. Sends confirmed proformas to vendors and requests photographs of material when it is available.
• Confirms that a deposit has been made for every special order request. Verifies that vendor and material are added on the system; adds them if necessary in order to create the purchase order; informs salesperson to correct item on the sales order. Reviews quantities, prices, and total. Sends confirmed proforma to vendor and requests photographs. Updates Vendor Price List and Special Orders spreadsheets.

• Follows up with vendors regarding open orders. Works with vendors and with the person in charge of bookings on a daily basis in order to coordinate shipments considering the priorities and budget. Requests photographs for approval. Forwards photographs to the Data & Image Department upon approval to have uploaded to the network drive. Sends Open Orders Report to the vendor to request ship date. Updates Special Orders spreadsheet.

• Analyzes final landed cost for material received. Adjusts price lines according to price increase or reduction.

• Evaluate quality control paperwork from the Warehouse. Determines if a claim may be needed. Contact the vendor to make a claim when necessary and negotiate a suitable resolution.

• Works with the Regional Sales Manager in getting pricing and availability on special requests from sales personnel. Works with the President on pricing for these special requests to respond to the request from the salesperson.

• Participates in meetings, such as the Sales Meetings, vendor meetings, etc. to stay up to date on priorities, pending tasks, negotiating prices, new orders, payment terms, new opportunities, etc.

• Assists Purchasing Manager with the status of orders, updates to the Sales Team, coordination of bookings, and updates on a spreadsheet and follow up on special requests, as needed.

• Participates in annual inventory.

• Follows standard operating procedures for assigned areas.