Project Administrator - Energy

Spectrum Energy is a unique group of energy engineers focused on analyzing building systems. We educate our clients on the energy in their buildings and provide alternatives centered on energy savings, first cost, life cycle cost and sustainability. We strive to make the world a better place by reducing energy consumption and greenhouse gases, while educating our clients.

This Energy Team is currently searching for a Project Administrator to provide executive project support to include management support, marketing support and general administrative duties. As a Project Administrator this person is responsible for all aspects of project execution including coordination between clients and contractors, owners and utility companies, plus general customer service.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other duties and functions may be assigned.

• Provide executive support for management and marketing functions.
• Administration and management of energy projects including coordination with building owners, contractors, utility companies, vendors, and sales teams.
• Develops relationships with customers and provides support as necessary for both energy engineering and owner sales.
• Coordinates with all utility companies to ensure the project status and site inspections for all incentive applications.
• Collects documents for all incentive applications, then manages the entire application process including the delegation of tasks to assure incentives are attained.
• Monitors project costs, invoices, and makes adjustment to deliver at or under budget without sacrificing customer satisfaction.
• Internal document management of projects and project folders to assure all pertinent information is maintained and current.
• Coordinates service and technical support during energy modeling and incentive application execution.
• Develops and maintains project list and financial documents.
• Bookkeeping, proposal and invoice creation and management.
• Flexibility to work outside normal work hours, as required.

QUALIFICATIONS include the following.

• Must possess excellent organizational skills, attention to detail, and ability to prioritize multiple projects and tasks to meet competing deadlines.
• Bachelor’s degree and 1-2 years of relevant experience; or an equivalent combination of education and work experience.
• Positive, professional, and proactive attitude.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to manage and maintain internal processes and problem solve effectively.
• Windows/ Microsoft Office (Excel, Outlook, PowerPoint) product knowledge required.
• Familiarity with general or mechanical contracting or HVAC equipment sales preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

DECLARATION

Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the Vice President or Human Resources will be subject to disciplinary action up to and including termination.