Administrative Assistant

We are seeking a highly organized and efficient Front Desk Administrative Assistant to join our team. This position serves as the first point of contact for our company and requires excellent communication skills and a friendly demeanor. The ideal candidate will possess the ability to multitask effectively, handle a multi-line phone system, and perform various administrative tasks with precision and attention to detail. This role offers the opportunity for growth into the staffing and recruiting realm within the company.

Responsibilities:

• Greet and welcome guests in a professional and friendly manner
• Answer and direct incoming calls on a multi-line phone system
• Manage and distribute incoming and outgoing mail, emails, and faxes
• Assist with the scheduling and coordination of interviews and appointments
• Prepare and send documents, correspondence, and packages as needed
• Maintain and update filing systems, both physical and digital
• Assist with basic accounting tasks, such as invoicing and data entry
• Keep the reception area tidy and presentable, including restocking supplies
• Provide administrative support to various departments as needed

Qualifications:

• 1-2 years of experience in an administrative role or customer service position
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to maintain confidentiality and discretion when handling sensitive information