Administrative Assistant I - Biology & STEM Center

Position Title: Administrative Assistant I

Department: College of Liberal Arts & Sciences (Biology & STEM Center)

Reports To: Administrative Supervisor, LAS

Appointment: Full-Time; 40 hours per week; 12 months

Status: Non-exempt (Hourly) $14.00

Characteristic Duties and Responsibilities

Provide administrative support for the Department of Biology and the STEM Center. Specific duties will include but are not limited to:

• assist undergraduate and graduate students.

• work closely with department chair and program director and graduate coordinator.

• monitor budgetary accounts.

• maintain inventory of supplies

• work with faculty on supply orders for labs - research and teaching labs.

• coordinate and receive telephone communications, students, parents and visitors.

• sort and distribute mail.

• prepare, type and duplicate correspondence, reports, exams, syllabi, manuscripts, handouts and materials for classes and STEM Center activities.

• compile book orders.

• compile advisor lists.

• maintain student files and records.

• compile information and materials for advisors.

• assist students with class registration, change of major, transfer work, course change, cancellation and addition forms, enter students with registration, reserve and wait lists.

• compile and tabulate students course evaluations; prepare departmental student payroll.

• arrange travel.

• perform other related duties as assigned.

Position Qualifications:

• Three years of office experience that demonstrates ability to work independently.

• Ability to use sound judgment to make decisions.

• perform detailed job tasks with accuracy.

• effectively interact in person, via email and telephone with students, parents, University personnel and external constituents

• excellent communication skills

• ability to show respect and sensitivity for cultural differences.

• ability to work with sensitive information.

• use basic office equipment (computer, fax, phone system, copier, duplicator, scanner)

• proficient in work processing spreadsheets (Excel) and database management applications including mail merge procedures.

• knowledge of accounting procedures

• ability to compose correspondence; draft reports; handle multi-step processes.

• coordinate/manage multiple projects and tasks simultaneously and on deadline.

• editing and proofreading skills.

Mental/Physical Requirements

Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Please complete the online application process and upload a resume and complete contact information for 3 professional references. Uploading a cover letter is also recommended. Please submit all materials at the time of initial application.

Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check.

Applications will begin being reviewed immediately and will continue until the position is filled.

Bradley University is a top-ranked, prestigious, private university in Peoria, Illinois, offering 5,400 undergraduate and graduate students the opportunities, choices and resources of a larger university and the personal attention and exceptional learning experience of a smaller university. Bradley offers a comprehensive array of undergraduate and graduate academic programs in business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. The University is located on an 85-acre campus in Peoria, the largest metropolitan area in Central Illinois.

Bradley University is an Equal Opportunity and Affirmative Action Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.