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Office Assistant
•7 days ago
| Estimated Pay | $18 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Glen Arm, Maryland |
Compare Pay
Estimated Pay We estimate that this job pays $18.2 per hour based on our data.
$13.17
$18.20
$26.61
About this job
Job Description
Job Description
Job Profile
Job Title
Office Assistant
Location
Glen Arm, MD
Hire Type
Contingent
Hourly
$15
Work Model
Onsite
Contact Phone
(443)- 345-3305
Contact Email
sean@marykraft.com
Nature & Scope:
Positional Overview
Are you an organized multitasker with a flair for administrative tasks and a knack for keeping things running smoothly? Look no further! Our client is seeking a dynamic Office Assistant to join their team and be the backbone of their daily operations. As an Office Assistant, you'll play a pivotal role in supporting various administrative functions, including managing schedules, organizing meetings, handling correspondence, and maintaining office supplies. Your keen attention to detail and proactive approach will ensure that their office functions efficiently, enabling their team to focus on their core responsibilities. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and pride yourself on your ability to juggle tasks with ease, we encourage you to apply and become an integral part of their team. This is an exciting opportunity to showcase your administrative skills and contribute to the success of their organization.
Role & Responsibility:
Tasks That Will Lead To Your Success
- Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions. Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail. Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
- Sets up and maintains office databases and logs. Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records. Performs queries and compiles routine reports from various data sources. Assembles data for inclusion in narrative and statistical reports. Creates and updates office spreadsheets.
- Establishes and maintains confidential alphabetical, chronological, or subject matter files and records. Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints. Determines release of information according to established procedures and confidentiality. Initiates the process of purging and updating files.
- Opens, date stamps, and distributes incoming mail to appropriate staff. Tracks the handling of correspondence and/or written complaints to the time of completion. Ensures office responses are completed in a timely manner.
- Greets and directs clients and visitors. Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail. Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
- Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Types, photocopies, and distributes meeting agendas and/or minutes.
- Prepares or assists in the preparation of personnel related documents and forms. Performs timekeeping functions for the work unit. Prepares payroll and tracks leave usage.
- Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.
Skills & Experience:
Qualifications That Will Help You Thrive
- Possession of a high school diploma or an appropriate equivalent plus one year typing, word processing, or secretarial experience.
- Knowledge of modern office methods and procedures, including filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of word processing, database management, and spreadsheet software packages.
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