Accounts Payable Specialist

Accounts Payable Specialist

About us

Common Ground Healthcare Cooperative is a "who" not a "what." As a cooperative, we are thousands of Wisconsin residents buying health insurance together, supported by a staff focused on providing the best possible service to our members. We are a not-for-profit cooperative, governed by a Board of Directors made up of members who purchase our health insurance. Any earnings are returned to our members in the form of lower prices and better services.

Our Culture

We are here because we can make a difference in the lives of others. We believe that serving our community is meaningful work and we hold it in the highest regard. We are vibrant, dynamic, and value-focused individuals who welcome different points of view, perspectives, and thoughtful solutions to challenges. We encourage teamwork, integrity, mutual respect, honesty and doing the right thing. We know the importance of showing appreciation for a job well done, celebrate our achievements, and make room for fun and laughter in the workplace.

Our Job

We are continuously improving our efforts to serve our members and lower their overall healthcare cost through our three key pillars: Advocacy Partnership Innovation.

Does this sound like a culture you'd like to be a part of?

Come join a fun team of committed professionals!

At Common Ground Healthcare Cooperative, our members come first, and we are committed to providing our members with affordable and valued health insurance. Our mission is "Putting Members First. Pursuing Better Healthcare." The Accounts Payable Specialist evaluates accounts payable transactions to ensure compliance with internal controls and accounting policies. This position is also responsible for the accurate and timely payment of agent and broker commissions. This position requires attention to detail and excellent time management skills.

Position Summary:

The Accounts Payable Specialist evaluates accounts payable transactions to ensure compliance with internal controls and accounting policies. This position is also responsible for the accurate and timely calculations and resulting payment of agent and broker commissions. Secondary focus includes activities related to general reconciliations, including but not limited to member and vendor payments and refunds. This position requires attention to detail and excellent time management skills.

Essential Duties, Responsibilities

Accounts Payable

• Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, routing for proper approval, and entering the invoices into bill.com, the AP system.
• Process employee expense reports, including verification of receipts, coding, and compliance with policies.
• Manage vendor details and setup in accordance with established policies.
• Ensure all accounts payable policies and procedures are adhered to including vendor approval and invoice processing.
• Responsible for IRS 1099 compliance and reporting.

• Partner with Controller to identify and implement process improvements.
• Assist with gathering support for all audits, including pulling documentation.
• Investigate and resolve issues associated with processing of invoices and vendor setup.
• Print and obtain signatures on manual accounts payable payments and distribute signed checks as required.
• Reconcile financial process software to the General Ledger.

Agent and Broker Commissions

• Partner with Sales and IT to accurately calculate and process agent and broker commissions in a timely manner.
• Ensure commission statements agree to payments and are made available to each agent and broker.
• Research and resolve discrepancies and errors by collecting and analyzing information.

• Partner with the Controller, Sales, and IT to identify and implement process improvements.

Member Refunds and Payments

• Process member refunds and Medical Loss Rebate (MLR) payments.
• Manage the unclaimed property process.

General

• Participate in the month-end close process, preparing related reports, schedules, and analyses.
• Prepare general ledger entries by maintaining records and files; reconcile accounts.
• Crosstrain and perform backup procedures as needed.

• Work on special projects as requested and all other duties as assigned.

Knowledge and Skill Requirements

• 2+ years' experience in Finance, Accounting or another related field, with focus on Commissions calculations, reconciliations and payment, along with other broad understanding and experience with Accounts Payable processes and functions.

• Associate degree in Finance, Accounting, or another related field is preferred but not required.
• Proficiency in using financial process software.
• Strong understanding of basic accounting concepts and practices.
• Advanced Excel skills including proficiency generating advanced calculations, pivot tables, and lookup statements.
• Detail orientation, problem solving, and interpersonal skills are important to perform successfully in this position.

• Willingness to take initiative and collaborate cross-functionally.
• Proven time management skills and the ability to manage multiple simultaneous projects.
• Must be able to interpret laws, regulations, policies, and procedures to arrive at supportable conclusions and recommendations.
• Demonstrated adaptability and flexibility to new ideas and approaches.
• Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA).
• Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and internal customers.

General Requirements

• Proven service orientation with attention to detail and follow-up.
• Ability to work in a team environment.
• Ability to work independently and be self-directed in completion of responsibilities.
• Ability to maintain employee confidentiality.
• Attendance according to Company standards.
• Adheres to Company policies and procedures.
• Ability to treat others with dignity, respect, and courtesy.
• Ability to provide professional image and act professionally.
• Ability to be flexible and adapt to changing situations.

Physical Demands and Work Environment

Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. This position operates in an office setting in a very fast paced environment. This role routinely uses standard office equipment, including computers, phones, photocopiers, and fax machines. While performing the duties of this job, the individual is regularly required to talk, hear, stand, and walk.