Executive Administrative Assistant

We are actively seeking a highly organized and proactive Executive Administrative Assistant to bolster our executive team's effectiveness. As the Executive Administrative Assistant, you will be responsible for meticulously crafting comprehensive agendas, attending meetings, taking detailed notes, and managing task lists to ensure the smooth execution of activities and projects. If you thrive in a dynamic environment, possess excellent organizational skills, and have a keen eye for detail, we invite you to be a vital part of our collaborative team.

This position offers remote work flexibility, with occasional travel required within the United States.

$55,000 - $65,000 yearly

• Craft comprehensive agendas for all meetings, ensuring clarity on discussion topics, objectives, and allocated time, promoting efficiency and meaningful collaboration.
• Actively participate in meetings, ensuring all agenda points are covered.
• Take thorough and accurate notes during meetings, capturing key decisions, action items, and important discussions.
• Create task lists with clear due dates for each task, ensuring comprehensive coverage of project requirements.
• Distribute task lists to assigned team members, fostering accountability and clarity.
• Proactively follow up with all relevant parties to ensure tasks are completed on schedule.
• Address any challenges or roadblocks hindering timely task completion.
• Maintain the Task Management System (TMS) with daily updates, providing real-time visibility into project progress.
• Provide valuable support in project management by attending project meetings, and keeping track of important milestones and deadlines.
• Attend MasterMind In-Person meetings, take comprehensive notes and build presentations as required.
• Save all relevant documents and ensure the SharePoint platform is consistently updated.
• Maintain organized and accessible project documentation.
• Ensure confidentiality and discretion in handling sensitive information.

• Bachelor’s degree in business or a related field.
• Proven experience in task or project coordination.
• Exceptional organizational and communication skills.
• Proficient in project management or task management tools and software.
• Ability to travel for meetings and events.
• Ability to work collaboratively in a fast-paced environment.

We pride ourselves on our reputation for being dependable and trustworthy for both our clients and our employees.