Research Project Coordinator

Job Type:

Research Project Coordinator

RAND Research Administrative Operations has an exciting opportunity for a Research Project Coordinator to support the project teams. The Research Project Coordinator role assists in the administration, operations and management of department, division, program, center, or project-oriented work under general supervision. The role manages one or more moderate to large projects, each with moderate complexity or a portfolio of projects for a department, division, or program. As part of project, program, center or division teams, the role ensures that tasks are completed on schedule and within budget.

Responsibilities may include:

• Manage at least one or more moderate to large projects, each with moderate complexity or manage a portfolio of projects for a department, division, or program.

• Tracks and maintains project budgets and costs.

• Helps develop and track project plans including task assignments, monitors work efforts and reports on progress.

• May assist in the writing, editing and submission of funding proposals.

• Communicates closely with project leaders, department, center and program directors and related staff.

• Drafts grant or contract progress reports according to sponsor requirements.

• Tracks deliverables throughout the Quality Assurance/Publications process

• Organizes events/conferences/seminars related to the project/center/program/department.

• Facilitates publications, web materials and manages communications within the program as needed.

• Initiates and tracks subcontracts, independent service agreements, supplier service agreements, and purchase orders.

• Takes and organizes meeting minutes.

• Assists with editing and formatting reports and presentations.

• Assists and leads efforts with recruiting research participants.

• Programs surveys with on-line tools.

• Communicates with Contracts, Grants, & Procurement Services to understand contractual requirements (e.g., notifications of staffing changes, progress reports, % minimum time dedication from key personnel, etc.).

• Assists in ensuring projects adhere to contract language and if applicable, track project amendment documentation.

• Manages Human Subjects Protection Committee documentation.

• Completes other administrative duties including managing calendars and travel activities as assigned to a limited extent.

Qualifications

This position requires excellent analytic and problem-solving skills; the ability to communicate clearly and effectively both orally and in writing; the ability to work effectively as a member of a multi-disciplinary team; and a strong commitment to RAND's core values of quality and objectivity. This position also requires:

• Ability to manage multiple competing priorities.

• Inquisitive active thinker willing and able to quickly learn new concepts; take initiative to advance assignments as far as possible with minimal direction.

• Excellent attention to detail, able to produce high-quality precision work.

• Proven ability to get things done quickly and effectively, and independently overcoming a variety of organizational and operational hurdles.

• Proven ability to adapt to changing priorities.

• Excellentverbalcommunication,judgment,and interpersonal skills, plusthe ability to workclosely with all levels of staff throughout the organization.

• Proactive,with a sense of ownership.

Other Qualifications

• Technical proficiency in MS Teams, Word, Excel, & PowerPoint.

• Working knowledge of project management software (preferred).

• Knowledge of RAND operational procedures and tools.

• Proficiency with enterprise software such as Salesforce & Workday (preferred).

Education

Minimum: High school diploma. Preferred: Bachelor's degree.

Experience

3 years minimum experience; 5 years preferred.

Location

Santa Monica, CA or Pittsburgh, PA or Washington, DC. Hybrid/flex work arrangement.

Salary Range

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet