Purchasing Site Representative

Country: United States
City: Little Chute
Job Family: Purchasing
Contract Type: Unlimited-term
Job ID: 50554


Purchasing Site Representative

You know our brands, The Laughing Cow, Babybel, Boursin, Kaukauna, Merkts and Price's, which elicit smiles across America. They are daring, responsible and deliver dairy goodness. As you imagine, this mindset is contagious! Bel Brands USA is part of an international family company, which has led an ambitious growth strategy for 150 years and is today the world's third largest branded cheese company. If like our 12,000 employees globally, you want to have an impact in an entrepreneurial and demanding company, and share smiles around the world, dare to live the Bel experience!

Be you. Be ambitious. Be Bel.

Bel Brands USA has been named Chicago's "101 Best and Brightest Companies to Work For" for 10 years in a row. The company is headquartered in Chicago and operates three manufacturing plants in Little Chute, WI, Leitchfield, KY, and Brookings, SD.

Job Description Summary

The Purchasing Site Representative will lead and enforce purchasing processes, coordinate purchasing activity between local and corporate teams and will focus their time as follows:

• 40% Ingredients and direct materials
• 40% Indirect & Factory Services
• 20% Procurement Administration, Processes, and Reporting

Essential Duties and Responsibilities

Procurement Administration

• Work in partnership with accounts payable (AP) and finance to ensure new vendors/suppliers are set up in compliance with Bel standards and best practices.
• Support AP and proactively and collaboratively problem solve issues of discrepancies with receipts and invoices.
• Maintain contracts specific to assigned factory and/or categories in SAP and My digital Contract and by working with cross functional stakeholders to gain adherence to contracting policies.
• Collaborate with master data administrators to set up new vendors/suppliers/item codes in SAP.
• Translate needs from the different departments at the factory into purchase requests through the SAP system and enter Purchase Requests/Orders.
• Code in SAP each purchase order by department; ordering to be validated by plant controller. Use a high degree of accuracy in this process.
• Generate monthly/periodic reports with procurement KPIs & communicate to upper management and work on corrective actions.
• Actively participate in budgeting process and PPV management
• Support purchasing category leads in collecting data and compiling necessary reports related to procurement corporate social responsibility & sustainability, projects, annual reporting, and audits; generate various reports as requested.

Direct & Indirect Procurement Categories

• Assist ingredients & cheese procurement category lead with the ongoing management and or monitoring of assigned sub-categories.
• Assist indirect/services procurement category lead with strategies execution, ongoing monitoring and management, and activities related to LC Factory Services/CAPEX/OPEX + assigned special projects for the North American region.
• Support the procurement champion and be the liaison at the factory for productivity program and execution of a total delivered cost reduction projects.
• Actively participate is proposing strategies to optimize procurement expenses without compromising quality or service and be the voice of the factory operations.
• Participate in supplier business and relationship reviews to ensure compliance to enterprise standards and help identify continuous improvement opportunities.
• DMP/Magda/Specs: work with supply base to gather relevant quality documents, certifications, and specifications and upload/maintain in systems for assigned ingredient sub-categories.
• Lead supplier corrective action reports and other supplier quality monitoring and reporting activities including follow ups and escalation to central teams.
• Responsible for launching RFQs, RFI and competitive bidding, analysis, and proposal of options to regional procurement category leads for approval and lead the implementation.
• Responsible for purchasing alignment of offers within a broad team, negotiation with vendors (payment terms, pricing, freight conditions, delivery, installation, insurance, etc.).
• Responsible for solving issues of discrepancies with receipts and invoices through vendor inventory management and entering goods receipts.
• Participate actively in the regional procurement community.
• All other duties as assigned.

Safety, Environmental and Quality

• Follows all safety rules and procedures by working safely and ensuring safety of others.
• Follows all environmental protocols as applicable to the job.
• Follows all Good Manufacturing Practices as stated within the policy.
• Follow all food safety procedures.
• Maintains a sanitary and safe work area; performs housekeeping duties as necessary and/or required.
• Detects potentially hazardous conditions and problems and takes appropriate action to report and/or correct. Actively participate in Gemba/PCS/BSV factory walks.

Minimum degree and experience required:

• Minimum of High school Diploma or equivalent.
• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field preferred.
• Equivalent of 5 years of relevant work experience.
• Microsoft Office (Word, Excel, Power Point), ERP systems and SAP knowledge.

Competencies and Abilities

• Excellent organizational skills with focus on accuracy and attention to detail.
• Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision.
• Must possess excellent interpersonal skills and the ability to work with various departments, internal teams, as well as external suppliers and vendors.

• Create a culture of collaboration and bridge between different stakeholders (different functions at the plant, corporate, central).
• High sense of urgency and accountability
• Exhibit Bel’s core values of:

• • CARE - Care is about developing others through a “high challenge / high support” approach. It’s about empowerment, encouraging those who take measured risks. It’s also about being able to manage tough discussions for the sake of others and for the sake of the organization.
  • DARE - Dare is about challenging our orthodoxies and challenging a “good enough” mindset, which begins with identifying imperfection and then taking measured risks. It’s also about learning from failures and ensuring the right level of feedback to foster continuous improvement.
  • COMMIT - Commit is about our ability to execute and our results orientation. It starts with committing to deliver ambitious results, making decisions according to our customers and committing to those decisions through unconditional collaboration.

Performance Expectations: Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the Department.

Working Conditions: Work is performed largely in an office environment at a manufacturing site. Hours of work will generally be during regular business hours and average at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Relationships: Will have strong relationships with corporate purchasing, all departments at the plant, Finance, Supply Chain individuals.

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.

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