Inventory Accounting Specialist (3.19.2024)

Position Title: Inventory Accounting Specialist (3.19.2024)

Location: Monroe, LA

Description: We are seeking a highly organized, analytical, problem solver, to join our Distribution Center Team at Allied Building Stores, Inc (ABS) in Monroe, LA!

Allied Building Stores (ABS) is a leading co-op organization in the building materials industry, and we are glad you are interested in working for our company. At ABS we are like family and there is a reason for the longevity of many ABS employees. It is simply a great place to work. Give this job your best, and ABS will reward you in ways that allow forpersonal growth and development, an excellent work / life balance, and the timeand ability to support yourself and your loved ones!

Once you review our current job posting, take a moment to check out the benefits of joining the ABS team listed below.

Job Title: Inventory Accounting Specialist

Job Type: Full-time - Hourly

Schedule: Monday to Friday - Day shift

Benefits: Allied BuildingStores offers a comprehensive benefits package, please review the list below

Physical Setting: In Person Onsite - Office located at 850 Kansas Lane, Monroe, LA

The Benefits of Working for ABS!

ABS offers a competitive compensation package that includes:

• Paid Orientation and Training
  
• Years of Service Award Program – ABS recognizes the value of its employees and rewards long-term service with monetary rewards for every five years of service
• Safety Incentive Awards Program
• Employee Discount Program – Discounts on Company Products and Services for employees and eligible family members
• Performance / Pay Evaluations Annually

ABS Paid Leave Benefits

• Paid holidays
• Paid sick days with rollover of unused leave
• Vacation - based on years of service
• 1st year PTO time, available before vacation is accrued
• Up to 4 hours a month additional leave pay
• Wellness Leave, Jury Duty and Bereavement Leave

An excellent benefits package that includes:

• Health - multiple pre-tax options are provided with company cost sharing for employee and dependents, resulting in employee savings.
• Dental Insurance - 100% paid for employee with tax-deferred payroll deductions options for dependent coverage resulting in employee savings.
• Vision Insurance – Voluntary and includes pre-tax employee savings.
• Long-Term Disability Insurance - 100% paid by ABS for employee.
• No Cost Life Insurance - Employee, Spouse and Dependent Child(ren) up to qualifying age.
• No Cost Accidental Death & Dismemberment Insurance (AD&D) – for employee.
• 401K Plan including Employee Matching and Employer Contributions with Rollover Options and Self-Directed Investment options available (Both traditional 401K Pre-tax and After-Tax Roth 401K).
• Section 125 Cafeteria Plan, Flexible Spending Accounts & Dependent Care Accounts with debit card and direction deposit options.
• Health Savings Plan (HSA).
• Payroll Deducted Optional Insurance Plans Available – life, short-term disability, accident, critical illness/cancer, and hospitalization.
• No-Cost Basic Norton LifeLock plans with the option to add dependents and to buy-up for premium plans.

Quality of Life Programs Include:

• Payroll Direct Deposit.
• Wellness initiatives, company sponsored birthday & anniversary recognition, holiday celebrations and much more.
• Open door policy with ALL members of management!

Inventory Accounting Specialist

Application Instructions:

In order to be considered for this position, you must complete the entire online application packet. This includes the application, supplemental questionnaire, and consumer reports acknowledgement. We ask all applicants to provide 10 years of job history, including a reason for any gaps in employment that are over one month. You may attach a resume with your online application, but any information not specifically listed on you resume that is asked for on the application should also be included on the online application prior to being submitted.

We appreciate your interest and if you are selected for interview by our Hiring Team, you will be contacted through the GetHired portal.

Summary: In a detail-oriented and organized manner,compiles datafrom vendor invoices and supporting documents to verify accuracy of billingdata and to ensure receipt of items ordered by performing the following duties:

Essential Duties andResponsibilities: include thefollowing. Other duties may be assigned.

• Establish andmaintain vendor, customer, and employee relations in order to effectivelyconduct the duties of the role.
• Acquireproduct and operational knowledge in all areas of responsibility.
• Obtains receiving documents from thedistribution center and enters into computer inventory database.
• Compares invoices against purchase ordersand shipping and receiving documents to verify receipt of items ordered andaccuracy of information. Coordinateswith Distribution Center Inventory Control staff to reconcile anydiscrepancies.
• Enters vendor invoices into ABS MicrosoftAX computer system, prepares supporting documents for scanning.
• Processes daily purchase order closures.
• Reads computer files to compute figures todetermine prices and discounts, following invoices and credit memos.
• Records data in control records.
• Computes and records charges, refunds,rebates, and cost of lost or damaged goods, freight charges, and similar items.
• Contacts vendors or buyers regardingerrors in shipments, prices, or credit adjustments.
• Provides back-up documentation to clearoutstanding items from vendor statements.
• Maintains file of items returned tovendors and making sure credit is received.
• Answers incoming telephone calls,determines purpose of callers, and assists dealers/customers by expeditingorders and assisting other team members in servicing customer needs.
• Work with accounting and otherdepartmental personnel to maintain integrity of accounting information enteredinto company computer systems.
• Collaborate withcross-functional teams to resolve any discrepancies or issues related to jobresponsibilities.
• Works withdepartmental staff to achieve departmental goals.
• Records vendor credit/debit memos toNotice of Adjustment (NOA) spreadsheet. Follows up with vendors to verify that Noticeof Adjustment (NOA,s) have been resolved.
• Manage Monroe Distribution Center (MDC)price updates.
• Files departmentalinformation according to established procedures.
• Learn all aspects of the departmentsupervised by the Distribution Center Inventory Manager in order to assistother departmental employees as needed.
  

Supervisory Responsibilities: This job has no supervisoryresponsibilities.

Qualifications: To perform thisjob successfully, an individual must be able to perform each essential dutysatisfactorily. The requirements listed below are representative of theknowledge, skill, and/or ability required. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essentialfunctions.

Must successfully complete a post-offerdrug screening and background investigation.

Education and/or Experience: High school diploma or general educationdegree (GED) required; and a bachelor's degree or equivalent from an accreditedcollege or university in business administration, accounting, finance or other relatedfield, preferred; and one (1) year related experience and/or training in inventory accounting, accounts payable,bookkeeping, receiving or other related field; or equivalent combination ofpost high school education and experience.

A strong understanding of inventory control, supplychain management, sales orders, and purchase order processes, a plus.

Language Skills: Ability to read, analyze, and interpretgeneral business periodicals, professional journals, technical procedures, orgovernmental regulations. Ability towrite reports, business correspondence, and procedure manuals. Ability toeffectively present information and respond to questions from groups ofmanagers, vendors, customers, employees, and the general public.

Mathematical Skills: Abilityto work with basic mathematical concepts such as the ability to add, subtract,multiply, and divide in all units of measure. Ability to performthese operations using units of American currency, weight measurement, volume,and distance. Ability to apply concepts such as fractions, percentages, ratios,and proportions to practical situations. Ability to calculate figures and amounts such as discounts, interest,commissions, proportions, percentages, area, circumference, and volume.

Reasoning Ability: Ability to solve practical problems anddeal with a variety of concrete variables in situations where only limitedstandardization exists. Ability to interpret a variety of instructionsfurnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, anindividual should have knowledge of Database software; Inventory software;Order processing systems; Internet software; Microsoft Office, Word, Excel, andother windows applications. Previous experience with Microsoft Dynamics AX, a plus.

Must be proficient with an advancedworking knowledge of Microsoft Excel. Must be able to create and modify Excel spreadsheets including creatingformulas, linking spreadsheets, copying, and moving data, filtering, andsorting data, importing, and validating data, VLOOKUP, and functions.

Certificates, Licenses, Registrations: None

Other Skills and Abilities:

• Provenexperience in accounting and/or receiving roles.
• Mustbe able to build and maintain lasting business relationships with ourcustomers, vendors, and fellow employees.
• Excellentwritten/verbal communication skills, detailed oriented and self-motivated. Must have excellent time management skills.
• Strongmathematical, organizational, and decision-making skills. With strong attention to detail
• Stronganalytical and problem-solving skills.
• DataEntry Skills.
• Abilityto observe confidentiality.
• Abilityto retain professional demeanor at all times regardless of situation.
• Abilityto communicate with all levels of management and staff.
• Mustbe able concentrate on a task over a period of time without being distractedwhile simultaneously being able to multi-task, prioritize, and work in a fast-pacedenvironment while dealing with a high volume of work.
• Strongpeople skills and have the ability to adapt to different environments.
• Proficientwith Microsoft Office, Word, Excel, and other windows applications.
• Mustbe customer service oriented and have the ability to work well independently,as well as, within a team environment.
• Demonstrateinitiative, flexibility, and ability to drive and embrace change.
  

Other Qualifications: None

PhysicalDemands: Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

Whileperforming the duties of this Job, the employee is regularly required to sit;use hands to finger, handle, or feel and talk or hear. The employee isoccasionally required to stand; walk; reach with hands and arms; climb orbalance and stoop, kneel, crouch, or crawl. The employee must occasionally liftand /or move up to 15 pounds. Specificvision abilities required by this job include close vision, peripheral vision,and the ability to adjust focus.

Whileperforming the duties of this job, the employee must have:

• Regularly spend long hours sitting and using office equipment andcomputers.
• Useof head & neck in a static position.
• Abilityto look up & down to read computer screen and paperwork.
• Abilityto twist to talk with co-workers and retrieve paperwork from fax, copymachines, printers, and other machines.
• Abilityto talk with others in person and by phone.
• Abilityto interact with others to perform the essential functions of the job.
• Useof hands for repetitive actions such as simple grasping, keyboard use,repetitive hand motions, and prolonged use of a computer; and
• Andability to concentrate and/or focus to perform the essential functions of thejob.
  

WorkEnvironment: Thework environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

Frequently subjected to interruptions, multiple calls, and inquiries. The noise level in the work environment isusually moderate.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical – Ability to analyze complex or diverse information; Research data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Design - Generate creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.
• Problem Solving – Capable of identifying and resolving problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management – Ability to develop, coordinate and execute company projects on time and within budget. Be able to effectively communicate changes in projects and progress.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Gives unbiased opinions to others' ideas and is willing to incorporate those ideas if they provide for positive results for the company.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Willing to listen and get clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Notifies those affected by change.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen - Understands business implications of decisions; Focused on optimizing profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
• Ethics - Treats people with respect; Keeps commitments; Works to earn the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
• Strategic Thinking – Helps develop strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

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