Administrative Assistant / Receptionist - Part time

We’re a leading global fitness company seeking an upbeat, friendly yet professional administrative assistant to join our team in Cottage Grove, WI. This position will be responsible for providing administrative and office support to the organization.

The successful candidate will also sit at our front desk, so he or she will deliver the first impression of our company to visitors -- professionalism, passion and positivity are a must!

Responsibilities:

Variety of administrative tasks while also handling the front desk:

• Open, sort and distribute daily incoming mail and maintains postage machine
• Schedules meetings, customer visits, and travel itineraries for visiting employees and coordinates related arrangements including catering
• Creates ID badges for Cottage Grove employee identification system
• Assist front door visitors on the Envoy notification system
• Office supply coordination and ordering
• Orders business cards and name plates
• Maintains supplies in breakroom areas as needed
• Tracks expenses and completes expense report on time for supplies, visitor travel, etc. using the Concur system
• Updates company news, announcements and documents on the Company’s intranet site using SharePoint
• Processes companywide announcements for HR using the Paylocity notification system
• Posts reports on company headquarters’ intranet site on a regular basis
• May assist with laundering and folding towels for our onsite workout facilities
• Coordinate café refrigerator clean outs regularly
• Assist HR with Years of Service program quarterly
• Many special projects as required for various departments (stuffing envelopes, redirecting online sales leads, etc.)

-Education & Experience:

• High school or equivalent
• Prior administrative assistance experience required

-Other Requirements:

• Demonstrated proficiency in the use of computer software (Word, Excel, PowerPoint, Outlook, and Teams, SharePoint).
• Occasional local travel required for errands and post office
• Valid driver’s license required with acceptable driving record