Project Coordinator

PROJECT COORDINATOR

JOB SUMMARY:

The Project Administrator (PA) will act as the primary point of contact and reference for all parties involved in the successful execution of a job.

This is an onsite position, Monday - Friday, from 8:00 AM - 5:00 PM.

The PA’s main goal will be to aid in the successful execution of a job by facilitating the completion of required tasks and documentation on a daily basis.

The PA will achieve this goal by being knowledgeable about all the requirements and phases of a job, supporting the Estimator and Project Manager throughout the job, establishing and nurturing relationships with our clients and customers, researching and resolving issues as quickly as possible, and providing superior customer service, both internally and externally at all times.

ESSENTIAL FUNCTIONS:

• Track the progression of a job from initiation to completion using project management software and checklists.
• Update job stages and manage job life cycle.
• Act as primary point of contact for all parties involved in the execution of a job including Estimators, Project Managers, clients (carrier programs, insurance companies, adjusters), customers/insured (Property Managers, commercial or residential property owners), subcontractors and suppliers, account payable and receivable, and administrators.
• Maintain schedule for scheduled inspections, mitigation, or pack outs/pack backs for Estimator/PM reference.
• Schedule initial inspections with homeowners.
• Create rapport and build relationships with our clients and customers/insured.
• Understand requirements, regarding documentation and timeframes, of each carrier program and/or insurance company.
• Provide consistent, high-level “10 out of 10” customer service to both clients and customers.
• Follow through on promised dates and times for responses and deliverables to any parties.
• Educate our clients and customers/insured about our overall process and set realistic expectations.
• Research and resolve any concerns from clients and customers/insured.
• Follow up on all issues affecting the forward progression of a project.
• Interact with fellow teammates in a positive, respectful, and supportive matter.
• Promote teamwork!
• Follow the On-call Scheduling and Response Policy.

QUALIFICATIONS:

• High school diploma or equivalent.
• Ability to problem solve on an ongoing basis.
• Knowledge of Microsoft Office Applications (Word, Excel, Outlook).
• Computer proficiency to include current company software programs.
• Knowledge of general office procedures (filing, general record keeping).
• Advanced communication and interpersonal skills.
• Demonstrated ability to work under pressure with multiple tasks, changing priorities, short deadlines and heavy workload.
• Ability to work full-time, onsite, Monday - Friday 8:00 AM - 5:00 PM, with occasional on call work, paid at time-and-a-half for hours exceeding 40 hours per work week. 

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