HR/Accounting Coordinator

About Us:

Embassy Suites by Hilton Asheville Downtown is Asheville’s newest hotel, offering a modern design, 188 spacious suites, amazing views, best in class amenities, over 7,500 square feet of meeting & event space, and curated F&B concepts including a 2,500 square foot rooftop restaurant & bar.

Job Summary:

Reporting directly to the General Manager, the HR/Accounting Coordinator will play a critical role in leading recruiting and hiring efforts at the hotel, ensuring seamless onboarding processes, and providing support with payroll administration and accounts payable tasks.

Supervisory Responsibilities:

• None.

Duties and Responsibilities:

• Lead recruiting and hiring efforts for various positions within the hotel, including sourcing candidates, conducting interviews, and assisting department managers in hiring decisions.
• Regularly promote the team member referral program in recruiting efforts, encouraging current team members to refer qualified candidates for open positions.
• Coordinate and facilitate the onboarding process for new hires, ensuring all required paperwork is completed accurately and in a timely manner.
• Ensure complete compliance of the Immigration Reform and Control Act for all team members.
• Conduct regular orientations for new team members, providing information on hotel and company policies, procedures, and expectations.
• Assist with payroll administration tasks, including processing missed punch forms, verifying timecards, activating team member pay cards, and addressing payroll inquiries.
• Manage accounts payable and invoice processing using PlateIQ/AP Automation AI Software, ensuring accuracy and timeliness of payments.
• Work closely with sales managers to ensure accurate/timely group billing and follow up with and manage hotel A/R aging.
• Provide administrative support to the General Manager and other departments as needed, including scheduling meetings, preparing reports, and maintaining records.

Required Skills and Abilities:

• Strong attention to detail and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with team members at all levels.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Knowledge of employment laws and regulations, particularly as they pertain to recruiting and hiring.
• Familiarity with accounts payable processes and invoice processing software, such as PlateIQ/AP Automation AI Software.
• People-focused mindset, with a commitment to providing exceptional service to team members, guests, candidates, and external contacts.

Education and Experience:

• 1-3 years of experience in a similar role required.
• Proficiency in HRIS software, with experience in ADP preferred.
• Experience in the hospitality industry or similar service-oriented environment preferred.

Physical Requirements:

• Ability to sit and use a computer for extended periods.
• Occasional travel to job fairs and recruitment events is required.