Administrative Specialist

Do you thrive in the pursuit of excellence and providing the highest quality of support to both your colleagues and clients? We have a great opportunity for a proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering the highest-quality work. SWCA is seeking an Administrative Specialist to support the Salt Lake City, UT office. Work hours may vary seasonally and depending on project needs and your skills. This is a full-time, hourly, on-site position.

Our Vision (the North Star), Core Values, and Purpose Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

• Coordinate office and administrative activities, including sorting/routing incoming mail and other materials, setup on and off-site meetings, organize project records and files, and ordering or purchasing of office or field supplies and food.
• Manage office equipment servicing and vendor relations.
• Provide and maintain records of employee building access cards.
• Manage the fleet vehicles including arrangement of log term rentals, scheduling maintenance and keeping maintenance records, checking tire tread to determine replacement needs, equipping vehicles with all required safety items, preparing forms and information for driver safety, and tracking and reporting mileage.
• Support the Lead Logistics Coordinator with organizing field equipment, booking travel, scheduling field staff, organizing outcoming and incoming field forms, tracking expenditures and reconciling credit card statements, and coordination of project logistics with Project Managers and Directors.
• Support the Office Safety Representative to manage health and safety compliance tasks.
• Assist staff and project managers with document production, data entry, UPS/FedEx shipments, and vendor communications, among other tasks as they arise.
• Manage office operations and front desk duties to include maintaining inventory of office supplies, ensuring office kitchen is stocked and organized, answering calls and directing them to appropriate personnel, greeting and assisting vendors, watering plants, etc.

REQUIRED

• Minimum of a High School diploma (or GED equivalent)
• Minimum of one (1) year of experience in office management, logistics, or administrative assistance
• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment
• Demonstrated proficiency with MS Office applications including Teams, Word (including mail merge), Excel, PowerPoint and Outlook.
• Ability to manage relationships with car rental agencies
• Must have a current and valid driver's license, with the ability to drive multiple types of vehicles, trucks, and 4x4s.
• Must be able to run office errands with minimal notice during business hours.
• Experience with scheduling and meeting coordination.
• Ability to write and communicate clearly.

PREFERRED

• Bachelor's degree in business, accounting, or related discipline.
• Experience working for an environmental consulting, engineering or construction firm.
• Experience working in property management
• Experience with other software applications such as Adobe Acrobat.
• Experience with Deltek Vision or other CRM software; experience with SharePoint.
• Budget tracking, reporting, or equivalent experience.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
• Strong customer service approach and problem-solving ability.

Why Work at SWCA

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. Our Vision (the North Star) is to make SWCA the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

We are 100% employee-owned, and we build our success together. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms. We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.

An employee in this Salt Lake City based position can expect a salary between $19.00 - 24.50/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

At SWCA, we support our team members in developing their careers to make them leaders in their industry. Our Career Landscape initiative is a process and guide designed to help develop chart rewarding career paths for employees at SWCA. We encourage professional conference attendance, internal and external professional development and training programs, education reimbursement, a Science and Leadership Program, and bonuses for publications meeting certain criteria. All regular status employees are eligible to participate in SWCA medical, dental, vision, employee assistance, wellness, life and disability plans, and are eligible to participate in the SWCA 401(k) Profit Sharing Plan and Trust.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email or call 1-480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

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