Executive Administrative Coordinator

Job Title: Executive Administrative Coordinator

Employment Status: Full-Time

Company: Florim USA

Location: Clarksville, TN (100 % On-site)

ABOUT US:

Built upon the solid roots of the Florim Group, renowned as a leader in the global ceramic sector, Florim USA is committed to continued technological innovation and to producing timeless and sustainable porcelain products.

As the American subsidiary of Florim Group, based in Italy, Florim USA stands as one of the largest and most technologically advanced porcelain facilities in North America.

Situated in Clarksville, TN, our facility is one of the largest floor and wall porcelain tile manufacturing plants in North America. Since its establishment in 2000, the facility has expanded to span over 1 million square feet of covered space and produces over 100 million square feet of tile annually. Our core principles revolve around product innovation, quality, design, and ecological mindfulness. With numerous global and national environmental accreditations and certifications, Florim USA proudly holds the distinction of being the largest manufacturing facility in the world to achieve the WELL Health and Safety Rating. We prioritize local sourcing by obtaining raw materials within a 500-mile radius of the facility, fostering local independence, and strengthening our manufacturing processes. Distributed under the Mile®stone brand, Florim USA's tile products are showcased in over 2500 stores nationwide.

Florim USA values its customers as the cornerstone of our ongoing success and endeavors to enhance their experience by remaining at the forefront of product innovation in today's intricate market landscape.

Committed to environmental stewardship, Florim USA adheres to environmental regulations through certified quality management systems and ecological processes.

POSITION SUMMARY:

We are seeking a detail-oriented Executive Administrative Coordinator to join our team at our Corporate Office and production plant in Clarksville, TN. Your role will be pivotal in ensuring the smooth operation of our corporate office, supporting efficiency, sustainability, and social responsibility.

REQUIREMENTS:

• Education/Experience: Associate's degree (A. A.) or equivalent from a two-year college or technical school; or two to four years related experience and/or training; or Equivalent combination of education and experience
• Technical/Computer Skills: Proficiency in Microsoft Office Products and SAP.
• Language Skills: Ability to effectively communicate orally and in writing.
• Mathematical Skills: Ability to perform basic calculations and apply mathematical concepts.
• Reasoning Ability: Applies common sense and problem-solving skills.
• Certificates/Licenses/Registrations: Must have and maintain a current driver's license and clean driving record.
• Other Competencies:
  • Analytical & Problem-Solving Skills
  • Attention to Detail
  • Project Management & Coordination

RESPONSIBILITIES:

• Administrative Support: Provide comprehensive administrative support to the President, including managing correspondence, scheduling meetings, and handling inquiries professionally and efficiently.
• Calendar Management: Maintain and organize the President's calendar, scheduling appointments and coordinating meetings to ensure optimal use of time and resources.
• Travel Coordination: Facilitate travel arrangements for the President and visiting executives, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Documentation Preparation: Prepare and distribute memos, reports, and other administrative documents, ensuring accuracy and adherence to organizational standards.
• Interdepartmental Liaison: Serve as a department liaison, facilitating communication and collaboration to support cross-functional initiatives and projects.
• Facilities Coordination: Oversee office facilities and supplies, ensuring availability and functionality, and coordinating maintenance and repair tasks as needed.
• Confidentiality Maintenance: Handle sensitive information with discretion and confidentiality, maintaining professionalism and integrity in all interactions and communications.

WORK ENVIRONMENT: While performing the duties of this role, the employee will primarily work in a professional office environment within the corporate headquarters. However, occasional visits to production facilities may be required.

PHYSICAL DEMANDS: This role primarily involves sitting for extended periods, with occasional walking and standing. There may be some occasional lifting, carrying, and reaching required, particularly when handling office supplies or assisting with event preparations. The role also involves frequent use of computers and other office equipment, requiring repetitive arm/hand motions and prolonged gripping of items/tools. While the majority of the work is conducted in a standard office environment, occasional visits to production facilities may involve exposure to moderate noise levels and environmental factors such as humidity and temperature fluctuations.

SALARY AND BENEFITS:

• $40,000- $60,000 a year based on experience and qualifications. Additionally, you will enjoy a comprehensive benefits package, including:

• Benefits start on Hire Date:
• Free Employee Medical Insurance
• Discounted Dental/Vision and other optional Insurance coverage
• 401(k) with Company Match
• 2 Weeks Paid Vacation and 9 Paid Holidays
• Tuition Assistance (after one year)
• Employee Discounts on Tile

Florim USA provides equal employment opportunity (EEO) to all individuals regardless of age, color, national origin, citizenship status, disability, race, religion, gender, sexual orientation, genetic information, marital status, veteran status, or any other characteristic protected by law.

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