Bookkeeper Receptionist

Pay range: Depends on experience

SUMMARY

The Bookkeeper/Office Administrator position is vital to the success of Linita Design & Mfg. Corp. The Bookkeeper/Office Administrator will perform all accounting and administrative activities at Linita.

ESSENTIAL FUNCTIONS

· Answer the telephone, redirect calls, and greet visitors

· Receive the mail and distribute it accordingly

· Organize and maintain supplies of stationery and equipment (such as coffee, office, and bathroom supplies, etc.)

· Meet and greet all company visitors

· Effectively utilize computer software such as Microsoft Office programs and accounting software, Jonas Premier

· Book any required international or domestic travel and accommodations

· Devise and maintain office systems, including data management, filing, etc.

· Maintain and record the costing on each project (entering labor hours into Jonas Premier)

· Submit employee hours to our payroll companies for all employees in both the US and Canada

· Check and review timesheets and punch cards to match hours for costing & payroll

· Interact as needed with Linita’s accountants

· Material test reports matching

· Issue customer invoices according to contract requirements and agreements

· Collect receivables if payments are not received within agreed terms on purchase orders

· Handle employee's concerns about payroll and benefits

· Conduct and process all new hire documentation packets

· File and process all HR documentation

· Reconcile AP sub-ledger and AR sub-ledger to GL

· Handle customer & supplier inquiries regarding accounts payables and receivables, respectively

· Reconciling monthly credit card expenses into the accounting system

· Reconcile bank accounts every month; post cash receipts and prepare bank deposits when required

· All other administrative and bookkeeping duties

. Job costing, labor input, etc.

· Be aware of and work in accordance with company policies – especially confidentiality

Success Patterns

· Experience dealing with personnel at shop and office level

· Experience answering multi-line phones

· Experience with contract accounting at the small business level

· Strong verbal and written communication skills

· Experience with Microsoft Office software and Jonas Premier

· Familiar with progress billing and percentage of completion/completed contract methods of revenue recognition