Executive Secretary

Advance Services Inc. is an EOE. currently looking for an experienced Executive Secretary (5+ years) to perform a variety of administrative and clerical tasks in a fast paced and challenging environment. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Office (Outlook, Excel & Word) and office equipment (copy machines, scanners, etc.).

Knowledge Qualification Requirements

Proficient computer user, including proficient knowledge of MS Word, Excel and Outlook and Adobe PDF

Working knowledge of common office equipment Excellent written and verbal communication skills

Possesses superior attention to detail Highly organized; ability to prioritize projects in deadline driven environment Able to work productively, independently and as part of a team

Must have excellent analytical thinking skills and problem solving abilities

Familiarity with basic research methods and reporting techniques

Knowledge of contract law, accounting principles and finance preferred

Degree in business administration or relative field

Responsibilities

Conduct research and prepare presentations or reports as assigned, including contract information, exhibits & maps Gather, assemble, correlate, and analyze facts; prepare reports

Efficiently track action items and ensure they are completed in an accurate and timely manner.

Schedule & attend meetings and keep minutes

Answer and direct phone calls and provide general support to visitors; act as the point of contact for internal and external clients Write and distribute email, correspondence, memos, letters and forms

Maintain electronic and paper records ensuring information is organized and easily accessible

Effectively manage workload, professionally deal with challenges, which will allow achievement of organizational goals and objectives.

Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent procedures, requirements, policies, and standard software tools.