Administrative Associate 2 - Full-time / Part-time

The Division of Pediatric Hospital Medicine in the Department of Pediatrics at Stanford University has an exciting opportunity for a talented administrative associate to join our team. The administrative associate will play a key role in supporting the efforts of faculty and the division as a whole. The team is expected to see rapid growth over the next couple of years in its clinical, educational and research programs. We are seeking an organized, proactive and detail-oriented administrative associate who enjoys multi-tasking in a fast-paced environment.

Duties include:

· Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

· Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

· Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

· Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

· Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

· Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

· May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

· Maintain approved content on websites.

· May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

· May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

* - Other duties may also be assigned

All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels.

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $ 26.92 to $37.02 hourly.