Front Desk Receptionist (Legal)

About Forrest Solutions: Forrest Solutions is the nation’s first and leading onsite outsourcing and staffing firm providing enterprise-wide people solutions on an onsite outsourced, direct hire, temporary, temp-to-hire, or consulting basis in cities across the United States. We bring a deeply personal, passionate, and productive approach to business that is founded on care, trust, partnership, mutual success, and high-end service. We have created a culture that encourages people to share their ideas and perspectives and add value in many ways. We are a high-performance, fast-growing company operated in an entrepreneurial environment.

About Our Client: With over 2,600 lawyers in 27 key business centers around the world, this firm combines an unrivalled breadth of expertise across practice areas and borders with tremendous growth opportunities within our US practices. This unique balance defines their work style and culture. On one side, there's the friendliness, personal attention and lack of hierarchy you find in a small firm; on the other, the comprehensive network, breadth of work and resources of an international organization. They are a collegial firm - they work, learn and socialize together as one team.

Job Description: Receptionist/Office Services’ Clerk (Washington, DC)

Position Summary: The receptionist/office services’ clerk will answer telephone calls, greet and provide information to visitors, coordinate conference room bookings, handle catering for meetings and perform light clerical duties including data entry, filing and printing as requested.

Location: 13th St NW, Washington, DC 20005

The hours of the position are from 8:30 am–5:30 pm.

Responsibilities include, but are not limited to:

• Main Switchboard: Answer calls promptly using MS Teams. Respond to general questions and route callers to appropriate persons within the firm. Take messages and follow up as required.
• Client/Visitor Interaction: Register guests with building security. Greet clients/visitors and direct them to appropriate persons within the firm. Accept deliveries and notify recipients of deliveries in a timely manner. Maintain neat and orderly appearance of reception area and conference rooms. Keep accurate calendar of all conference room and visitor office bookings. Arrange catering for client/internal meetings as requested. Arrange transportation (i.e., cabs and/or sedans) for clients and visitors as requested.
• Conference Room Bookings: Manage conference room bookings for internal and external meetings using Condeco. Coordinate catering orders for external/internal meetings. Also includes working with IT department to coordinate any IT items needed for meetings.
• Clerical Assistance: Print documents as requested by clients/visitors. Provide light IT support. Serve as back up support for Office Services' department as needed. [This includes but is not limited to sorting mail, coordinating courier services, arranging floral deliveries, assisting with compiling name badges for events, etc.] Perform other related tasks as assigned by Office Manager.

Perks/Benefits

• Free Lunch
• Great Office Culture
• Modern Office Space
• Full Benefits Package - Medical, Dental, Vision, 401K, Commuter Benefits

Skills, Abilities and Key Strengths:

• 2+ years of related experience.
• Proficiency with Microsoft Office Suite and familiarity with Outlook (or other email system). Knowledge of MS Teams.
• Strong organizational skills and attention to detail. Able to work independently and to very high standards of accuracy and efficiency.
• Must be able to prioritize competing work demands and multi-task.
• Strong team player – reliable, flexible, helpful and willing to work outside regular hours as needed.
• Excellent interpersonal and client service skills and a positive ‘can-do’ approach.
• Ability to effectively work and liaise confidently and competently with all levels of staff within the firm.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.