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in San Diego, CA
PART-TIME OFFICE ASSISTANT
•10 days ago
Estimated Pay | $20 per hour |
---|---|
Hours | Full-time, Part-time |
Location | San Diego, California |
Compare Pay
Estimated Pay We estimate that this job pays $19.71 per hour based on our data.
$15.14
$19.71
$29.63
About this job
Job Description
Job Description
Position: Part-Time Office Assistant
Capricor is seeking a highly organized, detail-oriented, and hardworking individual to join our San Diego team as a part-time Office Assistant. The Office Assistant will be responsible for providing operational and administrative support to multiple team members and departments in addition to maintaining the general operations of a fast-paced office environment.
Responsibilities:- Maintains cleanliness of the office
- Manages all ordering, organization, and stocking of office supplies and kitchen supplies including tracking inventory to ensure we are fully stocked of supplies at all times
- Places lunch orders for team members as needed with proper approval
- Manages all administrative and office duties/activities including but not limited to:
- Greeting guests and alerting appropriate parties of their arrival
- Managing incoming and outgoing calls
- Coordinating and routing mail and deliveries
- Performing general office tasks, such as filing, scanning, photocopying, and mailing
- Keeping shared/common office spaces organized (i.e. kitchen, conference rooms, etc.)
- Assists in creating/submitting expense reports as needed
- Assists with coordination of logistics for on/off-site meetings, events, and conferences as needed
- Compiles and distributes information to appropriate parties as needed
- Compiles, collates, and assembles meeting/presentation materials
- Handles conference room set up for meetings as needed
- Performs other duties as assigned
- BA/BS degree preferred
- 1+ years of administrative experience
- Thorough understanding of office management procedures
- Proficient with all MS Office 365 programs, including Outlook, Word, Excel, Teams and PowerPoint, as well as Zoom video conferencing technology
- Excellent communication, interpersonal and organizational skills required
- Strong problem-solving abilities
- Ability to multitask, manage priorities, and ensure timely execution of deliverables
- Ability to handle sensitive company information in a confidential and professional manner
- Ability to work well in a dynamic, results-oriented and cross-functional team environment
- Must be able to sit and stand for extended periods
- Must be able to lift/carry reports and materials up to 40 pounds, move about the office, communicate efficiently and effectively on the telephone or in person, and complete required paperwork