Accounts Receivable, Accounts Payable & Payroll Specialist

About CER

CER is a 501 (c)(3) nonprofit with a Board of Directors who provide general organization oversight. The Chief Executive Officer (CEO), Chief Operating Officer (COO) and Chief Financial Officer (CFO) provide specific leadership and oversight of the organization on a daily basis.

CER is committed to the nationally recognized Recovery Model of mental illness treatment, wherein the multi-professional recovery team practitioners have hope and optimism and look to the person being served as the expert regarding her or his recovery in a natural environment. CER provides person-centered, individualized services and choices for all clients.

All CER personnel will conduct themselves in accordance with high ethical and moral behavioral standards, both on and off the job. CER employees, contractors, and volunteers have an ethical responsibility to clients, coworkers, and to CER as an agency. At CER, we all carry out our responsibilities and focus on high-quality care, with the intent of promoting the dignity and individual rights of the persons served, and all stakeholders.

Positions are available as long as this ad is posted! Our team is expanding and looking for new team members!

Job Summary

The AR/AP/Payroll Specialist is responsible for the financial processing of transactions for CER, and for making sure employees are paid accurately and on time. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices, accurate record keeping, and is responsible for all payroll activities and processing. This is an in-office, full-time position. You must be available 8:00 am to 4:00 pm Monday-Friday.

Accounts Receivable:

• Responsible for full-cycle Receivable function, including managing A/R inbox, desktop deposits, cash collection, posting of cash, and sending invoices and statements
• General ledger activities, including preparing A/R and A/P related journal entries
• Reconcile key A/R accounts
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Accounts Payable:

• Ensures that all PO related invoices are processed timely and accurately
• Ensures that all non-PO invoices get timely approvals and that accounting codes on invoices are accurate
• Processes and enters all A/P invoices and expense reports into the tracking system
• Mail/Distribute signed checks including assembling check payment advice to invoices
• Assists with reconciling vendor statements
• Assists with the credit card process, including gathering all receipts from cardholders timely to meet the month-end credit card journal deadline
• Files, maintains, and distributes accounting documents, records and reports
• Performs other duties as required to support the CFO and accounting requirements

Payroll:

• Processes, posts and edits new hires
• Maintain CER Payroll App
• Timely and accurate bi-weekly payroll processing by submitting payroll worksheets to ProService (vendor)
• Maintain employee attendance records, and report discrepancies or unusual patterns
• Generate reports for Leadership review of employee hours, and for monthly reconciliation
• Respond to all payroll inquiries and resolve discrepancies related to payroll

Medical Claims Billing:

• Submit medical billing claims using EZ-Claims or other software
• Interface with funder financial departments to update and check on batch status
• Follow up and resolve claims rejections

Other Duties:

• Perform other duties related to this position, not listed above, but identified by Leadership and deemed necessary

Requirements

Required Skills and Qualifications

• High School diploma or GED equivalent
• Strong math and calculation skills
• Attention to details
• Microsoft Office Suite of applications
• Strong Excel skills
• Zoom
• Data entry skills
• Ability to work independently, multi-task and work under pressure and deadlines
• Proficient in oral and written communication with all levels, internal and external to CER

Desired Skills and Qualifications

• Bachelor's degree in business, accounting, or related field
• Three years or more of experience in accounting and/or similar roles
• Competency with virtual AP workflow solutions, Concur or similar accounting systems

Benefits

• Up to $60k - Depending on performance. Plus monetary benefits listed below
• This is an hourly paid position, that provides for overtime pay
• Health insurance - We pay for a PPO plan that includes full medical, dental, vision, and prescription drug coverage
• 401K with an opportunity for agency contribution, annually
• Paid Time Off (PTO)
• Monthly cell phone stipend
• CER observes all state and federal holidays
• Group Term Life Insurance
• Additional Voluntary Insurances
• Flexible Spending Accounts (FSA)