Project Coordinator

Benefits:

• Simple IRA matching
• Simple IRA
• Competitive salary

Job Description


Job Title: Project Coordinator

Reports to: Office Manager & General Manager

Line of Business: Specialty Contracting Company Flooring Trade

Effective Date: 02/2024

Primary Purpose:


To organize and maintain budgets as well as carry through work schedules for which project deadlines need to be thoroughly met ensuring job quality in a fast-paced environment.

Essential Duties and Responsibilities:


The following list of duties and responsibilities are essential to the job. However, specific activities might change from time to time in addition to others which might not be mentioned below.

To communicate well in phone conversations while multitasking.
To check, reply and follow up e-mails and text messages throughout the workday.
To manage word processing as well as organize and analyze data as vital tasks in an office position.
To properly file all documents.
To follow up with customers who indicate any level of distress making sure they get treated as a priority.
To create budgets by gathering information and resources for upcoming projects ensuring the companys survival.
To verify the accuracy of product selection and pricing for different projects, each within a budget.
To work with the purchasing coordinator ordering and tracking products that will be used in each project.
To keep track of orders and product allocation for each project independently.
To select suppliers occasionally to grow toward a more profitable business in a way to collaborate with the purchasing coordinator.
To guarantee steady progress by paying attention to the details for each project.
To generate closing reports showing the profit and loss for each project.
To indicate the existence of problem-solving abilities to address and execute day to day operations.
To work closely with co-workers to meet the clients needs.
To help with the training of new employees to ensure the companys growth.
To work with the administrative assistant by creating invoices, reviewing, and updating accounts receivable to ensure monetary flow.
To keep track and analyze generated GPS reports that will help with project budgeting and closings.
To maintain and monitor communication with vendors, clients, subcontractors, and co-workers to ensure proper daily workflow.
To submit weekly work orders in a timely manner to the administrative assistant for proper processing.

Required Skills:


Fluency in both, English and Spanish.

Ability to apply mathematical concepts.

Professional written and verbal communication skills.

Office and customer service experience.

Potential to work independently and as part of a team occasionally.

Capacity to multitask and prove high organizational skills.

Ability to work in a fast-paced and under-pressure environment.

Capacity to meet deadlines and proof efficient time management.

Proficiency in Microsoft Word and Microsoft Excel.