Event Coordinator

We are looking for a responsible, meticulous, and process-driven Event Coordinator to join our event planning Company based in Puerto Rico and servicing the Caribbean.

The Event Coordinator will work closely with the planning team to ensure that all production-related elements are properly handled in a timely and professional manner. This entry-level position will assist event planners with all outreach and coordination related to each of the company’s events.

He will also be handling all production needs for our event registration division, Cube OnSite. All from checklists to assisting attendee needs before and during events.

This is a catch-all position perfect for someone looking to break into the community and cultural event planning field. The ideal candidate will be comfortable wearing many different hats at once and will be extremely detail-oriented with strong communication skills, both spoken and written. In addition, this position requires someone who is a self-starter and enjoys working in a fast-paced environment.

Responsibilities & Duties:

• Assist in the development and organization of all aspects of event logistics, including agendas, schedules, timelines, task lists, and event programs and scripts.
• Assist with all event packing, unloading and re-loading, and the organization of all event materials.
• Problem solving and handling complaints in a timely manner
• Working on client briefs and providing ideas
• Booking travel and accommodation
• Liaising with external suppliers

Qualifications:

• Self-motivated and detail oriented
• Ability to work independently and take initiative, as well as collaborate as part of a team
• Strong (verbal and written) communication skills with an ability to build relationships
• Effective presentation and negotiation skills
• High degree of professionalism
• Great time-management skills with a problem-solving attitude
• Ability to manage multiple concurrent tasks, prioritize and meet tight deadlines
• Customer-oriented mindset

Benefits:

• Individual Health Plan Paid in Full by Cube Group Events or Medical Insurance Expense

  reimbursement

• Cellular Expense or Corporate Telephone Plan
• Computer Expense
• Car Expense
• End of Year Performance Bonus
• Christmas Bonus

Hours: Event Planning is a high-pressure work environment, usually accompanied by long hours, including, occasionally, nights, holidays, and or weekends as needed. This job is an office-based position with an air-conditioned environment. Occasional remote work may be necessary and transportation will be needed for some tasks. Must be able to sit or work at event sites for long hours, speak frequently, and lift up to 20-30 pounds occasionally.

The above job description is not a final set of specifications for the position. Other duties and responsibilities may be assigned to the employee.

Cube Group Events is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.