Office Administrator

In this position you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative duties, you will manage key internal communications, in-office events and hospitality. Responsibilities Plan and coordinate regional meetings Ad hoc assistance with key events and programs

#MANAGE FRONT DESK OPERATIONS
Act as gatekeeper to general inquiries Direct guests, visitors, and clients in the proper direction Receive mail, packages and courier and food deliveries Answer questions regarding general office operations from employees Complete various building operations projects as assigned Troubleshoot problems and arrange repairs of office equipment
#MANAGE DAILY OFFICE ACTIVITIES
Manage and maintain office supply inventory (see below) Manage product inventory and maintain spreadsheets Restock pantry coffee/milk/snacks first thing each morning, as needed throughout the day Clean and set up new hire desks with supplies Order and stock supplies (bi-weekly): Office supplies (Staples), printer/fax/copier toner, mailing supplies, kitchen supplies, stationery, snacks and fruit, coffee refill, water refill, product (when necessary)
#GENERAL HOUSEKEEPING
Maintain work stations, storage room, kitchen, lounge area and conference rooms Coordinate cleanup for events and meetings with relevant EA's and support staff Manage trash and recycling procedures
Experience Needed
Experience performing administrative and clerical tasks Ability to work independently and in a proactive manner Highly organized and able to multi-task in a fast-paced environment Knowledge of basic A/V equipment and basic technology Skilled in Microsoft Word, Excel, PowerPoint, and Outlook Exemplary communication skills (written and verbal) Ability to manage multiple projects simultaneously Sense of humor, and ability to work with multiple managers and personality types