Weekend Administrative Assistant

Weekend Administrative Assistant

Part-Time Days - Weekends only

*** $13.50/hr to $15.30/hr Based on Experience ***

Medical, Dental & Vision Insurance, 401(k) w/ Company Match, Paid Time Off

Department: Belmont Tower - Assisted Living

Status: Part Time Weekends Only, 16 hours per week

Shift: Days (10am - 6:30pm)

We seek caring team members willing and able to commit to Our Values: Compassion, Attitude of Excellence, Respect, Integrity, Nurturing and Giving.

The Administrative Assistant supports our mission and values by providing clerical support to facility staff and acting as the initial contact person at the main entrance.

The Administrative Assistant's primary responsibilities will include:

• Answers telephone, determines nature of call, and directs caller to appropriate individual or department. Answers main switchboard calls as needed.
• Assists with administrative duties as directed including typing, copying, faxing, and distributing incoming faxes, utilizing the computer, etc.
• Files, collates, and arranges various information packets.
• Receives, sorts, and collates mail for distribution to residents and Village personnel. Forwards mail to responsible parties as directed.
• Stamps/records outgoing mail. Operates stamp machine and notifies supervisor when additional postage refill is needed. Performs bulk mailings as needed.
• Provides directions/information to visitors, guests, residents, salesmen, surveyors, etc. Assists with guest/resident sign in and guest/resident sign out procedures.
• Reports equipment malfunction/breakdown immediately.
• Orders supplies for receptionist area, copy room, and administrator as needed.
• Receive and process payments relating to billing, deposits and other items as assigned.
• Maintain cash box and petty cash box and record in Point of Sale system.
• Maintains strict confidentiality of all resident and Village personal information.
• Creates flyers, invitations, calendars, newsletters, daily menus, activity sheets and other items as assigned.
• Ordering supplies for all departments as needed.
• Directs all marketing calls and drop in tours to the appropriate staff.
• Takes minutes at assigned and scheduled board meetings as needed and when requested.
• Maintain all Caring Club appeals and mailers.
• Receives direction for maintaining and working on endowment/foundation events. Whether it is a mailer or live event, assist when needed for organization and schedules.
• Performs other duties as assigned by the Director of Housing.

What do I need for this role?

• Must be at least 18 years of age.
• High school diploma/GED required.
• Proficiency in Microsoft Office products, including Excel, Word, Publisher & PowerPoint required.
• Prior administrative experience preferred.

What makes Brethren Care Village unique?

Our Mission here at Brethren Care Village, as a Christian based senior living community, is to provide exceptional individualized care and services. Our employees are committed to exceeding the expectations of our residents and their family members.

Brethren Care Village has served our community since 1972. We consistently offer first-class care through a wide range of services from apartment living, home care, cutting edge physical and aquatic therapy, memory care, assisted living and long-term nursing care.

Why work here?

Our Values at Brethren Care Village impact not only our residents but also our employees. We recognize the success of our Mission relies on the hard work and dedication of our team members. Our inviting atmosphere overflows from mutual respect, a shared purpose, teamwork and opportunities for professional & personal growth. We provide compassionate team members much more than a career!

Brethren Care Village puts our employee appreciation into action by offering:

• Excellent benefit options for part time & full-time employees including PTO and Retirement Savings plans
• Comprehensive benefits for full time employees including Medical, Dental, Vision, FSA, company paid Life Insurance and more
• Scholarship opportunities for high school & college students
• Employee promotions (We celebrate employee growth!)
• Reduced fees for our Pool & Fitness Center
• Family-like, fun and supportive team

Brethren Care Village is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status.

This position description contains the major responsibilities required to perform this job. These responsibilities may change at any time to better meet the needs of our clients, residents, or agency.