Construction Administrative Assistant

Construction Administrative Assistant

Creature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the century-old, siloed approach of the Architecture Engineering and Construction Industry. A major lever in our platform is our Project Management function.

Job Description:

Creature is seeking a Construction Administrative Assistant to support our Project Management team. This individual needs to work with a high-level of ownership, be a sharp communicator and problem-solver, and be a value add to all our projects and Project Managers with excellence from the start of the projects through to completion. You must be a doer that can seamlessly transition from being in the details to creating smart systems that continuously improve Creature’s efficiency.

Role Expectations:

• Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
• Prepare expense reports and book travel for project team(s).
• Assist PM with creating project in Project Management software.
• Assist with electronic job start up in project management systems.
• Assist with obtaining insurance, permits, licenses and jobsite mobilization.
• Create and maintain all electronic project files.
• Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
• Assist project management team with change order management process.
• Assist team with material status tracking on subcontracts and purchase orders – create logs, coordinate delivery dates, etc.
• Act as a liaison between other departments and the project team to fulfill project needs.
• Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
• Assist in preparing and distributing owner billing.
• Prepare, distribute, and manage closeout documentation required by contract.
• Verify all electronic project files are complete and ready to store in the Project folder.

Qualifications/Education/Experience:

• Bachelor’s degree preferred
• Minimum of 3 years of work experience for a General or Specialty Trade Contractor
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Working proficiency in Bluebeam strongly preferred
• Working proficiency in Procore required
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies
• Ability to work in a team environment as well as independently
• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality
• Obtain notary certification

If this opportunity excites you, if you are driven, smart, wise, hard-core, operationally focused, if you have an agile mind, and a sense of humor, send me your resume and a short note telling me you want the role – zvanschoyck@creaturebuilds.com