HR Operations Coordinator

HR Operations Coordinator

General Summary:

Maintains and processes all aspects of the Bank's payroll and related reporting in compliance with established Bank policies and within regulatory requirements. Administers benefit & wellness programs. Maintains relationships with vendor contacts to address eligibility, coverage, billing and other matters. Maintains benefits records and documents.

Principal Duties and Responsibilities:

• Maintains and processes the Bank's payroll including: monitoring timecards for approvals, processing parking and transit reimbursements, processing adjustments to: wages, paid time off, benefits and other deductions. Maintains employee payroll records. Manages the payroll cycle work flow to ensure all payroll transactions are processed and reconciled through GL.
• Supports Sr. HR Operations Analyst with payroll vendor relationship to resolve problems. Interacts with Bank employees, managers and external sources on a variety of subjects including: payroll policies, computation of pay, audits, taxes, and garnishments.
• Maintains knowledge and ensures management is apprised of changes to local, state and federal authorities that govern payroll and payroll taxes. Organizes and reviews forms associated with these authorities, such as W-2s. Ensures payroll tax and workers' compensation premium payments are made timely and accurately.
• Prepares benefit invoices and arranges for payments to providers. Reconciles employee, retiree, and COBRA contributions to GL.
• Consults with employees and retirees on eligibility for insurance, responds to requests and questions relating to benefit issues. Invoices, receives, & posts payments from retirees.
• Assists in special projects in all areas as assigned by management.

Minimum Knowledge, Skills and Abilities Required:

• Knowledge at a level normally acquired by completion of an associate's degree in business or comparable experience. Certified Payroll Professional designation is preferred.
• 0-2 years of related experience and knowledge of HR administration, systems, processes, and payroll.
• Broad knowledge of payroll and HR systems, including comprehensive understanding of the process for recording, classifying and summarizing financial and payroll transactions.
• Analytical skills necessary to develop, analyze, and interpret reports to support department needs. Strong PC skills and preferably an advanced knowledge and experience with Excel.
• Interpersonal skills necessary to interact effectively with Bank staff, external contacts, and customers in a professional manner; ability to handle sensitive and confidential information.
• Ability to work independently, pay close attention to detail under tight deadlines, and manage multiple assignments.
• Demonstrates a commitment to diversity and inclusion. Promotes an environment of empathy and respect, ensures the inclusion of all team members, and will actively engage in D&I events and learning opportunities.

Working Conditions:

Normal office environment with flexibility to meet changing deadlines.