Office Administrative/ Bookkeeping Assistant

Looking for an office administrative assistant for a fast-growing accounting firm in Wesley Chapel, FL.

The ideal candidate will be highly organized, able to multi-task, be detail oriented and have exceptional communication skills with the ability to interact with a wide client base.

Candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy, ensuring the smooth running of our office and contributing to driving sustainable growth. Willing to undertake tasks, ensuring the rest of the staff have adequate support to work efficiently.

Responsibilities include, but are not limited to:

• Answer and directing phone calls in a professional manner.

• Organize and schedule appointments.

• Write and distribute email, correspondence memos, letters, faxes and forms.

• Assist in the preparation and filing of regularly scheduled reports.

• Act as the point of contact for internal and external clients.

• Develop and maintain an accurate filing system, workflow system and CRM

• Assist in the preparation of Weekly Payroll

• Assist in the preparation of Monthly - Sales tax returns.

• Assist with Monthly Bookkeeping and related tasks.

• Order office supplies and research new deals and suppliers.

• File organization and document preparation.

• Supporting the streamlining of the businesses to become paperless.

Requirements

• Experience working in a professional corporate office environment.

• Excellent written and verbal communication skills

• Excellent time management skills and the ability to prioritize work.

• Flexibility and willingness to accommodate last minute requests

• Positive attitude, willing to learn, take responsibility.

• Attention to detail and problem-solving skills.

• Strong organizational skills with the ability to multi-task.

• Comfortable dealing with large volumes of complex data

• Comfortable dealing with clients from a wide variety of backgrounds

• Proficiency in MS Office (MS Excel in particular)

• Proficient with Google Docs

• Ability to learn new software

Other Attributes

• Experience in the accounting field – Not essential.

• Experience using Project management software – Not essential.

• Hindi or Gujarati language – Not essential

• Software - QuickBooks / Drake / ADP / RingCentral– Not essential