Entry Level Bi-lingual Administrative Assistant-Great Neck

Title: Bi-lingual Administrative Assistant

Reports To: Director of Administration, Human Resources and Co-director of Occupancy

Summary Description

The Administrative Assistant of Human Resources/Building Ops will perform administrative duties related to the operations of HR and building operations.

Key Responsibilities:

· Answers, assists and directs applicant phone calls in accordance to the waiting list.

· Receives and distributes office mail.

· Covers reception as needed.

· Develops processes for shipping for each MRG site.

· Manages the logistics of supplies for every MRG site.

· Reviews purchase orders and shipping for accuracy.

· Manages filing – both electronic and physical files for Worker’s Compensation and overtime.

Key Competencies

• Attention to detail
• Customer service

Key Performance Indicators (KPIs)

· Shipping accuracy

Requirements

· High school diploma or equivalent required.

· Administrative training required.

· Two years of administrative assistant experience preferred.

· Excellent organizational skills and attention to detail.

· Extensive knowledge of office management systems and procedures.

· Ability to operate general office equipment.

· Excellent written and verbal communication skills.

· Proficient in Microsoft Office Suite or similar software.

· Ability to maintain confidential information.

Must be bi-lingual Spanish speaking

Special Considerations

● Prolonged periods sitting at a desk and working on a computer.

● Must be able to lift to 15 pounds at times.

Employee Classification: Non-exempt, Full time

Effective Date: 4/19/2024